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Hannah - MS Word

Chapter 6 Part 2

QuestionAnswer
In the main document, field names linked to the data source are called WHAT? merge fields
Field names linked to the data source are called MERGE FIELDS - why? because they merge, or combine, the main document with the contents of the data source
When a merge field is inserted in the main document, Word surrounds the field name with WHAT? merge field characters
Merge field characters are WHAT? chevrons that mark the beginning and ending of a merge field
What characters are NOT on the keyboard? merge field characters
True or False: You can type merge field characters directly in the document False
True or False: Word automatically displays merge field characters when a merge field is inserted in the main document True
This type of merge field contains several fields related to an address address block
This type of merge field contains text and fields related to a salutation greeting line
When a document is in this orientation, the short edge of the paper is the top of the document portrait
In this orientation, the long edge of the paper is the top of the document landscape
This is a listing from the contents of the data source a directory
One way to print the contents of the data sources is to merge all data records in the data source into a single document, which is called a WHAT? directory
You have the option of BLANK all the data in a data source merging
True or False - you can merge just a portion of the data in a data source True
You can also decide which records that you want to merge based on what? a condition that you specify
Uou can insert Word fields that are designed specifically for a mail merge such as a WHAT field? an IF field
The instruction of this field are called field codes IF
True or False - the default for Word is for field codes TO BE DISPLAYED False
If a condition is BLANK, then an action is performed; or else a different action is performed true
When the text in the "Otherwise insert this text" is used this indicates that the condition was BLANK false
The instructions in this field are NOT displayed in the document; instead, the field results are displayed for the current record If field
True or False - field codes do not print or show on the screen unless you turn them on True
You might want to turn on a field code to verify its BLANK or to BLANK it accuracy, modify
Why do most Word users turn off field codes after viewing them? because they tend to clutter the screen
True or False - if a field code is turned on, it does NOT impact the merge process True
Created by: schurmand
 

 



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