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OB Krefting
OB Krefting Test #2
| Question | Answer |
|---|---|
| ________ is a motivational mechanism of goal setting. | Increasing Persistency |
| According to Vroom's expectancy theory, ______ represents an individual's belief that a particular outcome is contingent on accomplishing a specific level of performance. | Instrumentality |
| Papa John's was paying their drivers an extra $1.00 each time the delivered a pizza on time. A review of the policy showed that reckless driving had increased among drivers by 50%. What does this show? | The organization was unintentionally rewarding counterproductive behavior. |
| Jack, a highschool football coach, stops yelling at his players when they begin to run faster. Jack has ______ the running behavior. | Negatively Reinforced |
| The _____ maintenance role helps resolve conflict by meeting others half way. | Compromiser |
| According to research on groupthink, _____ | Moderately cohesive groups produce better decisions that high-cohesive groups. |
| Team performance and team viability are the two criteria used to measure ______. | Team Effectiveness |
| One way managers can enhance instrumental cohesiveness is by ________. | Frequently remind group members they need each other to get the job done. |
| ________ represents the idea that decision makers are restricted by a variety of constraints when making decisions. | Bounded Rationality |
| Based on research on group decision making, which of the following is true? | Groups of familiar people are more likely to make better decisions when members possess unique knowledge. |
| Agreement, stronger relationships, and learning are _______. | Desired outcomes of conflict |
| Devil's advocacy and the dialectic method are two ways of _______. | Stimulating functional conflict |
| Which of the following verbal patterns is characteristic of an aggressive communicator? | Sexist or racist terms |
| Which of the following statements about the grapevine is true? | It provides employees with the majority of their on-the-job information. |
| Motivation | psychological processes that arouse and direct/sustain goal-directed behavior. |
| Content Theories | Identify internal factors influencing motivation. |
| Content Theories Examples: | Maslow’s Need Hierarchy, Alderfer’s ERG, McClelland’s Need, Herzberg’s Motivator-Hygiene. |
| Process Theories | Identify the process by which internal factors and cognitions influence motivation. |
| Process Theories Examples: | Adam’s Equity, Vroom’s Expectancy, Goal Setting Theory. |
| Maslow’s Need Hierarchy Theory | top to bottom: Self actualization, esteem, love, safety, physiological. |
| Existence: (ERG Theory) | Desire for physiological and materialistic well-being |
| Relatedness: (ERG Theory) | Desire to have meaningful relationships with significant others |
| Growth: (ERG Theory) | Desire to grow and use one’s abilities to their fullest potential |
| The Need for Achievement: (McCelland's Learned Needs) | Desire to accomplish something difficult |
| The Need for Affiliation: (McCelland's Learned Needs) | Desire to spend time in social relationships and activities |
| The Need for Power: (McCelland's Learned Needs) | Desire to influence, coach, teach, or encourage others to achieve |
| Hygiene Factors (Herzber's Theory) | job characteristics associated with job dissatisfaction. Ex: Salary, Supervisory relations, Working conditions. |
| Motivators (Herzber's Theory) | job characteristics associated with job satisfaction. Ex: Achievement, Recognition, Responsibility. |
| Job satisfaction is not a continuum from satisfied to dissatisfied | The 2 continuums are: No Satisfaction to Satisfaction and Dissatisfaction to No Dissatisfaction. |
| Equity theory | people strive for fairness and justice in social exchanges. |
| Equitable Examples: | Equitable Situation: you make $2 per hour and guy A makes $2 an hour. Negative Inequity: you make $2 an hour and guy A makes $3 an hour. Positive Inequity: you make $3 an hour and guy A makes $2 an hour. |
| Equity Sensitivity | an individual’s tolerance for negative and positive equity |
| Benevolents | have a higher tolerance for negative inequity |
| Sensitives | adhere to strict norm of reciprocity |
| Entitleds | have no tolerance for negative inequity |
| Distributive Justice | the perceived fairness of how resources and rewards are distributed |
| Procedural Justice | the perceived fairness of the process and procedure used to make allocation decisions |
| Interactional Justice | extent to which people feel fairly treated when procedures are implemented |
| S.M.A.R.T. | Specific, Measurable, Attainable, Results Oriented, Time Bound. |
| Job Design: | Changing the content or process of a specific job to increase job satisfaction and performance |
| Motivational strategies: | Job Rotation: moving employees from one specialized job to another. Job Enlargement: putting more variety into a job.Job Enrichment: building achievement, recognition, responsibility, and advancement into the work. |
| Expectancy Theory | Holds that poeple are motivated to behaven in ways that produce valued outcomes. |
| Expectancy | Belief that effort leads to a specific level of performance |
| Instrumentality | A performance outcome perception. |
| Valence | The value of a reward or outcome. |
| The Snowfly Slots | Companies are using games to motivate employee’s behavior. For taking actions that are aligned with the organization’s obj's emp's receive tokens. Emp's can win btwn 2 cents and $50/game. Has boosted productivity in banks and beverage distrib's |
| Performance management | Continuous cycle of improving job performance with goal setting, feedback and coaching, and rewards and positive reinforcement. |
| Performance outcome goal: | targets a specific end result |
| Learning goal: | Encourages learning, creativity, and skill development |
| 56% of workers in US don’t “clearly understand their organization's most important goals” | 81% don’t have clearly defined goals |
| Line of Sight: | Knowledge of the organization’s strategic goals and how they need to contribute |
| Feedback | objective information about performance |
| Functions of Feedback: | Instructional. Motivational |
| Six Trouble Signs For Organizational Feedback Systems | Feedback is used to punish, embarrass, or put down employees. Those receiving the feedback see it as irrelevant to their work. Feedback information is provided too late to do any good. |
| Six Trouble Signs For Organizational Feedback Systems (cont.) | People receiving feedback believe it relates to matters beyond their control. Employees complain about wasting too much time collecting and recording feedback data. Feedback recipients complain about feedback being too complex or diff to understand. |
| 360-Degree Feedback | comparison of anonymous feedback from one’s superior, subordinates, and peers with self-perceptions |
| Jack and Suzy Welch’s advice: | Sit down with each direct report and provide a single page that says, here’s what you do well, and here’s what you can do better. This should happen three or four times a year, particularly with every raise, bonus, or promotion. |
| Tips for Giving Good Feedback | 1. Focus feedback on performance, not personalities. 2. Give specific feedback tied to observable behavior or measurable results. 3. Channel feedback toward key result areas. |
| Tips for Giving Good Feedback (cont.) | 4. Give feedback as soon as possible. 5. Give positive feedback for improvement, not just final results. 6. Base feedback on accurate and credible information. Pair feedback with clear expectations for improvement. |
| Intrinsic Rewards | Self-granted, psychic rewards |
| Extrinsic Rewards | Financial, material, or social rewards from the environment |
| Sense of Choice | ** OPPORTUNITY rewards from task ACTIVITIES** |
| Sense of Competence | ** ACCOMPLISHMENT rewards from task ACTIVITIES** |
| Sense of Meaningfulness | ** OPPORTUNITY rewards from task PURPOSE** |
| Sense of Progress | ** ACCOMPLISHMENT rewards from task PURPOSE** |
| Law of effect | Behavior with favorable consequences is repeated, behavior with unfavorable consequences disappears. |
| Continuous (CTF) | Reinforcer follows every response |
| Intermittent Fixed Ratio (FR) | Reinforcer does not follow every response. A fixed number of responses must be emitted before reinforcement occurs. |
| Variable ratio (VR) | A varying or random number of responses must be emitted before reinforcement occurs. |
| Fixed interval (FI) | The first response after a specific period of time has elapsed is reinforced. |
| Variable interval (VI) | The first response after varying or random periods of time have elapsed is reinforced. |
| S.I.G.N. | Success, Instincts, Growth, Needs. |
| Social perception | Ability to perceive accurately the emotions, traits, motives and intentions of others |
| Impression management | Tactics designed to induce liking a favorable first impression by others |
| Persuasion and social influence | Ability to change others’ attitudes and/or their behavior in desired direction |
| Social adaptability | Ability to adapt to, or feel comfortable in, a wide range of social situations |
| Norm | shared attitudes, opinions, feelings, or actions that guide social behavior |
| Four Reasons Norms are Enforced | 1. Group/organization survival. 2. Clarification of behavioral expectations. 3. Avoidance of embarrassment. 4. Clarification of central values/unique identity. |
| Role | expected behaviors for a given position. (EX: Team Leader, Devil’s Advocate, Business Developer). |
| Role Conflict: | others have conflicting or inconsistent expectations. |
| Role Ambiguity: | Confusion arising from not knowing what one is expected to do as the holder of a role. |
| Role Overload: | others’ expectations exceed one’s ability. |
| Initiator | suggests new goals or ideas |
| Information seeker/giver | clarifies key issues |
| Opinion seeker/giver | clarifies pertinent values |
| Elaborator | promotes greater understanding through examples or exploration of implications |
| Coordinator | pulls together ideas and suggestions |
| Orienter | keeps group headed toward its stated goal(s) |
| Evaluator | tests group’s accomplishments with various criteria such as logic and practicality |
| Energizer | prods group |
| Procedural technician | performs routine duties |
| Recorder | performs a “group memory” function by documenting discussion and outcomes |
| Encourager | fosters group solidarity by accepting and praising various points of view |
| Harmonizer | mediates conflict through reconciliation or humor |
| Compromiser | helps resolve conflict by meeting others “half way” |
| Gatekeeper | encourages all group members to participate |
| Standard setter | evaluates the quality of group processes |
| Commentator | records and comments on group processes/dynamics |
| Follower | serves as a passive audience |
| Groupthink: | When you feel a high pressure to conform and agree and are unwilling to realistically view alternatives |
| Social Loafing: | decrease in individual effort as group size increases |
| The Lucifer Effect | “Although people can be swayed in bad situations, they’ll return to their normal, decent selves once they’re moored again in everyday routines” |
| The Lucifer Effect (cont.) | The study of Whistleblowers is in it’s infancy, more research should look into what makes these people stand up and make changes- Phil Zimbardo |
| Impact of Deviant Behaviors | 60% of employees engage in theft. 48% admitted to cutting corners on quality control, covering up incidents, abusing/lying about sick days, cheating on expenses, deceiving customers. |
| Group | two or more freely interacting individuals, collective norms, collective goals, common identity |
| Team | Small group with complementary skills who hold themselves mutually accountable for common purpose, goals, and approach |
| Cooperation | Rather than competition: Within teams, Among teams within organizations |
| Trust | reciprocal faith in others’ intentions and behavior |
| Cohesiveness | a sense of “we-ness”, strength of team members’ desires to remain a part of the team |
| Socio-emotional cohesiveness | Sense of togetherness based on emotional satisfaction |
| Instrumental cohesiveness | Sense of togetherness based on mutual dependency needed to get the job done |
| Problem | gap between an actual and desired situation |
| Decision making | Identifying and choosing solutions that lead to a desired end result. First, determine responses or actions necessary to alleviate a problem. Second, choose the best alternative. |
| Rational Model | logical four-step approach to decision making: 1. Identifying the problem. 2. Generating alternative solutions. 3. Selecting solution. 4. Implementing and evaluating the solution. |
| Non-Rational Models | Based on premise that decision making is not rational. Assume that: 1. Decision making is uncertain. 2. Not all information is available or known. Making optimal decisions is difficult. |
| Bounded Rationality (Simon) | Based on premise that decision making is not rational. Decision makers are guided by bounded rationality. constraints that restrict decision making. |
| Bounded Rationality (Simon)(cont.) | Decision making is characterized by: 1. Limited information processing. 2. Satisficing- Choosing a standard that meets a minimum standard of acceptance. |
| Garbage Can Model | Based on premise that decision making is sloppy and haphazard. Decisions are made as a result of the interaction between: Problems, solutions, participants, and choice opportunities. |
| Availability heuristic | use information readily available in memory |
| Representativeness heuristic | using similar situations to predict the occurrence of an event |
| Confirmation bias | decide before investigating then seek confirming evidence |
| Anchoring bias | decisions are influenced by initial information, data, stereotypes |
| Overconfidence bias | tendency to be overconfident about estimates or forecasts |
| Hindsight bias | knowledge of an outcome influences our belief about the probability that we could have predicted the outcome earlier |
| Framing bias | tendency to consider risks about gains differently than risks about losses |
| Escalation of commitment bias | tendency to stick to an ineffective course of action when it is unlikely that the bad situation can be reversed |
| Brainstorming | process to generate a quantity of ideas. 1. Quantity is more important than quality. 2. Criticism is withheld. 3. Build on others ideas. 4. Create status-free environment. |
| Analytical | **High tolerance for Ambiguity. Value Orientation: Tasks and Technical Concerns** |
| Directive | **Low tolerance for Ambiguity. Value Orientation: Tasks and Technical Concerns** |
| Conceptual | **High tolerance for Ambiguity. Value Orientation: People and Social Concerns** |
| Behavioral | **Low tolerance for Ambiguity. Value Orientation: People and Social Concerns** |
| Nominal Group Technique | 1. Group meets to discuss a problem. 2. Individual generate ideas independently. 3. Everyone shares an idea from his/her list and they are recorded but not discussed. 4. Group discusses all ideas. 5. Group members vote for their top choices. |
| Delphi Technique | 1. Manager identifies an issue to investigate. 2. Questionnaire is sent to others and returned to manager. 3. Manager summarizes responds and sends feedback to participants. |
| Delphi Technique (cont.) | 4. Participants send their feedback and comments. 5. Cycle repeats until issue is resolve or all relevant information is gathered. |
| Knowledge Management | Implementing systems and practices that increase the sharing of knowledge and information throughout an organization. |
| Three types of Creativity & Innovation | Creation, Synthesis, Modification. |
| Conflict | One party perceives its interests are being opposed or set back by another party. |
| Functional Conflict | serves organization’s interests. Typically issue-focused. Stimulates creativity. |
| Dysfunctional Conflict | threatens organization’s interests. Typically person-focused. Breeds hostility. Stifles communication. |
| Agreement: | strive for equitable and fair agreements that last |
| Stronger Relationships: | build bridges of goodwill and trust for the future. |
| Learning: | greater self-awareness and creative problem solving. |
| Causes of Conflicts | 1. Incompatible personalities or value systems. 2. Role ambiguity/ overload. 3. Interdependent tasks. Competition for limited resources. |
| Devil’s Advocacy Approach | 1. Action proposed. 2. Devil’s advocate criticizes it. 3. Both sides presented to decision makers. 4. Decision is made and monitored. |
| Dialectic Decision Method | 1. Action proposed. 2. Assumptions identified. 3. Counterproposal generated on different assumptions. 4. Debate takes place. 5. Decision is made and monitored. |
| **5 Conflict Handling Styles** | Integrating, Obliging, Dominating, Avoiding, Compromising. |
| Integrating** | High concern for others, High concern for self. |
| Obliging** | High Concern for others, Low concern for self. |
| Dominating** | Low Concern for others, High concern for self. |
| Avoiding** | Low concern for others, Low concern for self. |
| Alternative Dispute Resolution (ADR) | avoiding costly lawsuits by resolving conflicts informally or through mediation or arbitration |
| Mediation | Neutral third party guides parties to make a mutually acceptable solution |
| Arbitration | Parties agree to accept the decision of the neutral arbitrator |
| Negotiation | give-and-take process between conflicting interdependent parties |
| Distributive negotiation: | Single issue; fixed-pie; win-lose. |
| Integrative negotiation: | More than one issue; “broadening the pie”;win-win. |
| Worst Leadership/Career Advancement Behaviors | Avoidance, Winning at all costs, Displaying anger, Demeaning others, Retaliating. |
| Driving Each Other Crazy in the Workplace | Messing up the break room, Sabotaging restrooms, Inaccessibility, (Not returning phone calls, voice mail, email), Habitually interrupting, Setting impossible deadlines, Reprimanding others in public. |
| Sender | No message sent, Encoding. |
| Medium | Blocked, noise |
| Receiver | Decoding, No message received, Feedback: blocked, noise. |
| Physical barriers | the distance between employees can interfere with effective communication |
| Semantic barriers | encoding and decoding errors—involve transmitting and receiving words and symbols—fueled by the use of jargon and unnecessary words |
| Nonverbal Communication | messages sent outside of written or spoken word. Experts estimate 65 to 90% of every conversation is nonverbal. |
| Assertive | Pushing hard without attacking; permits others to influence outcome: expressive and self-enhancing without intruding on others |
| Aggressive | Taking advantage of others; expressive and self-enhancing at others’ expense |
| Nonassertive | Encouraging others to take advantage of us; inhibited; self-denying |
| Five Dominant Styles | Appreciative, Empathetic, Comprehensive, Discerning, Evaluative. |
| Keys to Effective Listening | 1. Hear what is said. 2. Listen for ideas. 3. Judge content, not delivery. 4. Hold your fire. 5. Resist distractions (e.g., multi-tasking). 6. Use handouts, overheads, or other visual aids. |
| MEN | Directions/information: Less likely to ask. Blame: ignore, place elsewhere; avoid apologies as weakness. Criticism: given directly. Thanks: avoided. |
| MEN (cont.) | What do you think? Indicates lack of confidence, competence. Ideas: usurp, take credit. Voice: loud, seek attention control. |
| WOMEN | Directions/information: more likely to ask. Blame: accept to smooth; apologize even if done nothing. Criticism: tempered with positive buffers. Thanks: added unnecessarily. |
| WOMEN (cont.) | What do you think? Builds consensus. Ideas: allow men to take credit. Voice: soft, seek approval. |
| Vertical | up and down the organization |
| Horizontal | communicating within and between work units |
| External | communicating with others outside the organization |
| Grapevine | unofficial communication system of informal organization and encompasses all types of communication media |
| Management by Walking Around | Managers literally walk around an talk to people across lines of authority. |
| Benefits of Telecommuting | Reduction of capital costs. Increased flexibility and autonomy for workers. Competitive edge in recruitment. Lower turnover. Increased productivity. Tapping nontraditional labor pools. |
| Tips for Hiring Virtual Workers | Never hire a virtual worker you haven’t met. Set expectations. Make hiring the person an occasion. Start the employee off busy. Find the employee a mentor. |