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record management
| Question | Answer |
|---|---|
| record | stored information, regardless of media or received by an organization that is evidence of its operations and has value requiring its retention for a specific period of time |
| ARMA international | an association for information management professionals |
| records management | the systematic control of all records from their creation of receipt, through their processing, distribution, organization, storage, and retrieval, to their ultimate disposition |
| iso 15489 | a standard for records management policies and procedures |
| cloud | internet or a network of servers |
| external record | a record created for use outside of the organization. it may be created inside or outside of the organization |
| internal record | a record that contains information needed to operate an organization |
| reference record | a record that contains information needed to carry on the operations of an organization over long periods |
| vital records | records must be kept permanently because they are needed for continuing the operations of a firm and are usually not replaceable |
| important records | record is used to assist in performing a firm's business operations and, if destroyed, is replaceable only at great cost. |
| useful records | a record that is helpful in conducting business operations and that may, if destroyed, be replaced at slight cost |
| nonessential documents | record is the least valuable of all records in a firm. |
| records and information life cycle | the life span of a record as expressed in the five phases of creation, distribution, use, maintenance, and final disposition |
| electronic mail ( e- mail) | a system that enables users to compose, transmit, receive, and manage electronic documents and images across networks |
| wiki | a page or collection of web pages that allows people who access the site to contribute or modify content |
| blog | a shared online journal |
| podcast | a broadcast sent over the internet to receivers who hear and/ or view the information via computers or other electronic devices |
| webinar | a video presentation given over the world wide web |
| tweet | a short message posted on the twitter social network website |
| document imaging | an automated system for scanning, storing, retrieving, and managing images of physical records in and electronic format |
| electronic data interchange (EDI) | is a communication procedure between two companies that allows the exchange of standardized documents through computers. |
| e- commerce | is an electronic method to conduct business communication and transactions over networks and through computers |
| records system | a group of interrelates resources-people, equipment and supplies, space, procedures, and information-acting together according to a plan to accomplish the goals of the records management program |
| internet | is a worldwide network of computers that allows public access to send, store, and receive information over pubic networks. |
| electronic fund transfer (EFT) | is the system and procedures that provide for electronic payments and collections |
| management | is the process of using an organization's resources to achieve specific goals through the functions of planning , organizing, leading, and controlling, |
| enterprise content management (ECM) | are technologies, tools, and methods used to capture, manage,store, preserve, and deliver content across an enterprise or organization. |
| transaction document | a record used in a firm's day to day operations |
| electronic record | is a record stored on electronic media that can be readily accessed or changed. |
| information gavernance | the overarching framework within which the records and information management (RIM)program resides |
| arma's generally accepted record keeping principles | form the foundation for which an effective information governance program can be built |
| filling method | the way in which records are stored in a container, such as a filing cabinet or a folder on a hard disk, on a removable storage divic e, or in the cloud |
| filling segment | the name by which a record is stored and repuested |
| indexing units | the various words that make up the filing segment for the physical record |
| key unit | the first unit of a filling segment |
| indexing order | the order in which units of the filing segment are considered |
| coding | the act of assigning a file designation to records as they are classified |
| indexing rules | written procedures that describe how the filing segments are ordered |
Created by:
tiffanykj