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Mail Merge

Arkansas ICT Mail Merge Vocabulary

QuestionAnswer
Address Block a predefined merge field that includes the recipients name and address
Bulk Mail a large mailing, sorted by ZIp codes
Chevrons Characters used to surround a merge field to distinguish shere data will be populated in the mail merge
Data source Recipient information that is merged into the fileds of the source document
Field A category or column of data in a data source
Form letter a letter with standard wording that can be sent to many different people
mail merge A WORD feature that joins a data source and a main document to create customized documents
mail merge wizard 6 step process for creating a mail merged document
main document in a mail merge, the document that contains the text or formatting that remains constant, sometimes known as the template
merge blocks a group of fields, such as a last name or zip code. A column of data in a data source
merge field the placeholder for variable data. Merge fields appear with chevrons <<>> around them. An example would be Dear <<Firstname>>
Preview results button click this button to preview merged documents
First Benefits of Mail Merge Easy to change ONE letter and that change occurs in EVERY letter.
Second Benefit of Mail Merge Thousands of letters can easily be sent very quickly
Third benefit of Mail Merge . Easy to proofread ONE letter
Fourth benefit of Mail Merge . a template letter can be saved and reused
Fifth benefit of Mail Merge . Letters can easily be personalized (not dear recipient, occupant etc)
Sixth benefit of Mail Merge The data source can be saved and resused
Examples of Mail Merge Use Surveys, Bills, Christmas Cards, Parent Letters, Advertisements
Created by: ardmom3
 

 



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