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BTEC 125
CHAPTER 8
| Term | Definition |
|---|---|
| Dictionary arrangement | A single alphabetic filing arrangement in which all types of entries (names, subjects, titles, etc.) are interfiled. |
| Direct access | A method of access to records without reference to an index or other finding aid. |
| Encyclopedic arrangement | A subject filing arrangement in which records are filed under broad, major subject titles and then under the specific subtitle to which they relate |
| indirect access | A method of access to records that requires prior use of an external index |
| master index | A printed alphabetic listing in file order of all subjects used as subject titles in the filing system. |
| name index | A listing of correspondents' names stored in a subject file |
| numeric index | A current list of all files by the file numbers. It shows numbers assigned to subject titles, which helps avoid duplication of numbers |
| relative index | A dictionary type listing of all possible words and combinations of words by which records may be requested. |
| subject records management | An alphabetic system of storing and retrieving records by their subject or topic. |
| 3 subject filing guide lines | select subject titles that best reflect stored records - are meaningful to file users - easy to remember |
| select subject titles that have... | only one interpretation |
| Use one word and plural subject titles when..... | ever possible |
| Records may be stored in two alphabetic subject arrangements: | 1) Dictionary 2) Encyclopedic |
Created by:
kathleenkelley