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Healthcare Claim Preparation and Transmission

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Term
Definition
5010A1 version   Under HIPAA, the newest format for EDI transactions to accommodate ICD-10-CM codes and additional data.  
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administrative code set   Under HIPAA, required codes for various data elements, such as taxonomy codes and place of service (POS) codes.  
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billing provider   The person or organization (often a clearinghouse or billing service) sending a HIPAA claim, as distinct from the pay-to provider who receives payment.  
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carrier block   Data entry area located in the upper right of the CMS-1500 that allows for a four-line address for the payer.  
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claim attachment   Documentation that a provider sends to a payer in support of a healthcare claim.  
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claim control number   Unique number assigned to a healthcare claim by the sender.  
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claim filing indicator code   Administrative code used to identify the type of health plan.  
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claim frequency code (claim submission reason code)   Administrative code that identifies the claim as original, replacement, or void/cancel action.  
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claim scrubber   Software that checks claims to permit error correction for clean claims.  
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clean claim   A claim that is accepted by a health plan for adjudication.  
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CMS-1500   Paper claim for physician services.  
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CMS-1500 (02/12)   Current paper claim approved by the NUCC.  
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condition code   Two-digit numeric or alphanumeric code used to report a special condition or unique circumstance about a claim; reported in Item Number 10d on the CMS-1500 claim form.  
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data element   The smallest unit of information in a HIPAA transaction.  
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destination payer   In HIPAA claims, the health plan receiving the claim.  
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Healthcare Provider Taxonomy Code (HPTC)   Administrative code set used to report a physician’s specialty.  
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HIPAA X12 837 Health Care Claim: Professional (837P)   The form used to send a claim for physician services to both primary and secondary payers.  
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HIPAA X12 276/277 Health Care Claim Status Inquiry/Response (HIPAA 276/277)   The standard electronic transaction to obtain information on the status of a claim.  
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individual relationship code   Administrative code that specifies the patient’s relationship to the subscriber (insured).  
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line item control number   On a HIPAA claim, the unique number assigned by the sender to each service line item reported.  
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National Uniform Claim Committee (NUCC)   Organization responsible for the content of healthcare claims.  
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other ID number   Additional provider identification number supplied on a healthcare claim.  
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outside laboratory   Purchased laboratory services.  
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pay-to provider   The person or organization that is to receive payment for services reported on a HIPAA claim; may be the same as or different from the billing provider.  
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place of service (POS) code   HIPAA administrative code that indicates where medical services were provided.  
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qualifier   Two-digit code for a type of provider identification number other than the National Provider Identifier (NPI).  
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rendering provider   Term used to identify the physician or other medical professional who provides the procedure reported on a healthcare claim if other than the pay-to provider.  
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required data element   Information that must be supplied on an electronic claim.  
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responsible party   Person or entity other than the insured or the patient who will pay a patient’s charges.  
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service line information   On a HIPAA claim, information about the services being reported.  
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situational data element   Information that must be supplied on a claim when certain other data elements are provided.  
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