Chapter 13
Help!
|
|
||||
|---|---|---|---|---|---|
| records management system | the way patient records are created filed and maintained
🗑
|
||||
| vertical files | pull-out drawers with metal bar that can handle letter-size or legal size document files
🗑
|
||||
| lateral file | horizontal file featuring doors that flip up and pull-out drawers
🗑
|
||||
| compactible file | kept on rolling shelves that slide along permanent tracks, good when space is limited
🗑
|
||||
| rotary files | stores files in a circular fashion, rotate to access file, good when space is limited
🗑
|
||||
| system best used by one person at a time | filing cabinets
🗑
|
||||
| system that allows several to use at one time | filing shelves
🗑
|
||||
| Housing files in these can make them easy to misplace because they do not remain in one location | file boxes
🗑
|
||||
| file folder | most basic filing supply
🗑
|
||||
| file tab | tapered rectangular or rounded extension on top of file folder
🗑
|
||||
| out guide | marker made of stiff material used as a placeholder when file is out of drawer
🗑
|
||||
| file guide | heavy cardboard or plastic inserts used to identify a group of file folders in the file drawer
🗑
|
||||
| file sorter | large accordion-style file used to hold patient records until they are returned to file
🗑
|
||||
| filing system to use when confidentiality is critical and is the only practical system for a large practice | numeric
🗑
|
||||
| filing system to use to distinguish files within a file | color-coding
🗑
|
||||
| used to avoid losing track of important dates and should be checked daily | tickler file
🗑
|
||||
| inspecting | first step in filing
🗑
|
||||
| storing | final step
🗑
|
||||
| prior to filing a smaller than standard size document | place it in a sheet protector
🗑
|
||||
| Allowing extra space for retrieving and replacing files is following | general filing guidelines
🗑
|
||||
| When should you contact insurance companies, laboratories and other providers to get information for a patient file | when a file is misplaced and you must reconstruct it
🗑
|
||||
| Who or what decides an active, closed or inactive status and when they go to storage | practitioner or individual practice
🗑
|
||||
| closed file | patient deceased, moved or no longer consult provider
🗑
|
||||
| Advantage of storing paper files | legal proceedings
🗑
|
||||
| Commercial records center | a storage facility to be considered
🗑
|
||||
| Ask about flood insurance | determines if site susceptible to flooding
🗑
|
||||
| Locked site and secure room | feature necessary for storing files in boxes
🗑
|
||||
| retention schedule | determines how long to keep different types of patient records in the office and when they are moved to storage
🗑
|
||||
| Hyphenated name | treat as one unit
🗑
|
||||
| insurance records may be kept in these files that are separate from the primary files | supplementary
🗑
|
||||
| Sorting | step that saves time
🗑
|
||||
| Keep staff aware of security risks | security drills
🗑
|
||||
| Correct sequence for labeling medical records | Last name, first name, middle name/initial, title
🗑
|
||||
| When counting years in retention schedule start | from the year after file was produced
🗑
|
||||
| terminal digit | most common used in numeric filing
🗑
|
||||
| numeric systems | indirect filing system
🗑
|
||||
| reverse chronological | places most recent documents on top of documents with earlier dates
🗑
|
Review the information in the table. When you are ready to quiz yourself you can hide individual columns or the entire table. Then you can click on the empty cells to reveal the answer. Try to recall what will be displayed before clicking the empty cell.
To hide a column, click on the column name.
To hide the entire table, click on the "Hide All" button.
You may also shuffle the rows of the table by clicking on the "Shuffle" button.
Or sort by any of the columns using the down arrow next to any column heading.
If you know all the data on any row, you can temporarily remove it by tapping the trash can to the right of the row.
To hide a column, click on the column name.
To hide the entire table, click on the "Hide All" button.
You may also shuffle the rows of the table by clicking on the "Shuffle" button.
Or sort by any of the columns using the down arrow next to any column heading.
If you know all the data on any row, you can temporarily remove it by tapping the trash can to the right of the row.
Embed Code - If you would like this activity on your web page, copy the script below and paste it into your web page.
Normal Size Small Size show me how
Normal Size Small Size show me how
Created by:
Jbowen11