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AICP Management

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Question
Answer
What are the key elements in the planning director's leadership role?   1. communication of agency goals to subordinates 2. motivation of subordinates 3.reporting agency's work & accomlishments  
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What are the strategies planning directors employ to deal with elected or appointed officials?   1.technical expert strategies 2.confidential advisor strategy 3.innovator strategy  
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What are the 4 main types of planning agencies?   1.Planning Department 2.Independant Planning Commission 3. Community Development Commission 4. Seperate Line & Staff Departments  
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What is the traditional planning agency?   Independent Planning Commission - planning commission members are appt. by governing body or chief exe.; agency staff is solely responsible to planning commission  
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What activities are grouped together in a Community Development Commission?   planning, code enforcement, economic development, & housing; economic development often takes precedence  
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What are the roles of the line department and the staff department when they are separate?   staff planning performs policy analysis & line dept. performs subdivsion reviews, zoning ordinance amendments, & code enforcement  
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What types of planning contain both line & staff?   Planning Dept., Independent Planning commission, & Community development Commission  
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What does an effective negotiator focus on?   common interests, building relationships, & creating outcomes that are satisfactory to all involved parties  
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What is a coalition?   partnership of groups w/ similar values or missions or interests that unite to achieve a common purpose  
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When do planners build coalitions?   when groups share some goals or visions or missions, believe that working together will enhance their ability to reach their goals, & benefits of working together outwiegh the costs of working together  
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What are the scheduling techniques?   1. Gantt charts (scheduling tasks) 2.PERT(Program Evaluation Review Technique) 3.CPM (Critical Path Method) 4.Decision matrix  
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What is the PERT system used for?   to reallocate available resources (time, labor, etc.); shows how diff. tasks are related  
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What is the CPM used for?   models the activities of a proj. as a network & shows which activities are critical to the proj. and which are not  
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Which type of scheduling technique uses a table with various alternatives (rows) & impact factors (columns)?   Decision matrix  
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Is a line item budget or a performance budget better as a management tool?   performance budget  
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What is a performance budget?   organizes expenditures by the services they fund & set evaluation standards for each service  
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What is a line item budget?   divides expenditures into categories such as equipment and personnel  
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Are work programs tied to a budget?   Yes and should oeprate w/i budgetary contraints  
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What are work programs?   Define the steps of each proj. & the scope of work & resources for each level of the proj. necessary to produce a deliverable  
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Describe the traditional budget process.   1.analyze ecoonimic&demo. trends ¤t cond. 2.est. gov't revenue & ependitures 3.evaluate expenditure est. relative to policy obj. 4.forecast budgetary needs (4-6yrs) 5. prepare budget doc., implement review process,& adopt budget 6.execute budget  
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What are performance budgets?   PPBS-Planning Programming Budgetary System; Zero-based budgeting; & Dayton System  
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Who developed the PPBS?   Robert McNamara with DOD in teh 60's & 70's  
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What is the Planning Programing Budgetary System (PPBS)?   divides gov't oeprations into program components rather then objects of expenditure  
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What are the parts of a PPBS?   focuses on fundamental obj. of a program, id future implications of current budgeting decision, considers all costs, & analyzes alternatives  
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What is zero-base budgeting?   developed by TI in 70s; each yr. starts at 0 & each program & expenditure in the budget must be justified annually  
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What is the Dayton System?   combination of PPBS & zero-based; programs are rowa & responsible dept., staff time req., previous yrs budget allocation, current yr budget allocation (columns)  
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What is the Capital Improvement program (CIP)?   multi-year scheduling of public physical improvements based on fiscal analysis & pop. projections  
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What time period does the CIP cover?   usually 5-6 years  
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what type of projects are part of a CIP?   street, drainage, parks, public facilites, utilities, & other city func.  
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What types of funds are used in the CIP?   sometimes bonds, creation of special districts, & tax increment financing (TIF)  
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