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Manpower Block V
Manpower Apprentice Course Block V Study Guide
| Question | Answer |
|---|---|
| MPES contains two main modules, what are they? pg 1-1 | Unit Manpower Document (UMD) module / Future Years Defense Plan (FYDP) module |
| MPES provides a unique avenue to query UMD data across all ____ _____ _____ and build ____ -_____ projects based on user assignment. Pg 1-1 | Air Force MAJCOM / Command-specific |
| Within MPES functionality what are the five (5) tabs? Pg 1-2 | Home / Tools / Live UMD / Projects / Reports |
| The tool tab has four (4) areas to aid the user, what are they? Pg 1-2 | Modify Profile / reference tables / submit issues / user manual |
| Reference Tables are a location where what is stored? Pg 1-2 | read-only manpower reference data |
| What does the Live UMD allow the user to do? Pa 1-2 | to perform quick query using real-time read-only data |
| What does the projects tab allow the user to build? Pg 1-3 | a project and perform a project status review. |
| This area allows a user to build a project and perform a project status review. | Projects |
| This area provides an overview of some MPES capabilities. | home |
| This area allows a user to open existing projects for further editing and /or submit a completed for review/approval. | projects |
| This area allows a user to perform a quick query using real-time read-only data. | Live UMD |
| This area allows a user to view change notices and/or a project history report. | reports |
| This area contains a link to an on-line user’s manual. | tools |
| This area contains a link where a user may submit issues. | tools |
| Pg 2-1 Authorization Change Requests (ACRs) are | the methodology a customer uses to REQUEST a change to the UMD |
| Pg 2-2 The wing manpower and organization office had the primary responsibility to | evaluate the request and to make a recommendation for approval or disapproval |
| Pg 2-2 Do you use or not use an ACR for the following situation….Increase, decrease, realignments or manpower authorization | use ACR |
| Pg 2-2 Do you use or not use an ACR for the following situation….shortage of assigned people | don’t use ACR |
| Pg 2-2 Do you use or not use an ACR for the following situation….changes in AF AFSCs | use ACR |
| Pg 2-2 Do you use or not use an ACR for the following situation….inadequate organizational structure | don’t use ACR |
| Pg 2-2 Do you use or not use an ACR for the following situation….adjustments in grades of skill levels | use ACR |
| Pg 2-2 Do you use or not use an ACR for the following situation….poor or inadequate supervision, personality conflicts, or lack of worker’s skills. | don’t use ACR |
| Pg 2-2 Do you use or not use an ACR for the following situation….deviation from norms or from standards. | use ACR |
| Pg 2-2 Do you use or not use an ACR for the following situation….self-imposed or peaking workloads, inefficient procedures or use of personnel | don’t use ACR |
| Pg 2-2 Do you use or not use an ACR for the following situation….organizational or mission change | use ACR |
| What are the nine major items to consider in your ACR evaluation? Pg 2-3 | Air Force Manpower Standard, Unit Manpower Document, Support Agreements, Zero Balance, Civilian Personnel Flight, Organizational Impact, Wartime Impact Analysis, Rationale for change, Coordination, Hold Status |
| Define what we mean when we talk about hold status? Pg 2-4 | If the organization is in hold status due to A-76, cost comparisons, the ACR will most likely be denied processing, due to pending change. |
| What do you do once you have finished the analysis on the ACR? Pg 2-4 | write the recommendation to approve or disapprove the request. |
| Provide three things to consider during the evaluation of the ACR. | pg 2-3 AFMS, UMD, Support Agreements (SA), Zero Balance Action, civilian Personnel Flight, Organizational Impact, Wartime Impact Analysis, Rationale for Change, Coordination, Hold Status |
| Explain the term “zero balance action.” | pg 2-3no net increase in resources, grades, skill levels, etc |
| What type of information should the customer include in the ACR? | pg 2-2They consider the impact on wartime tasks and UTCs, conforming to existing AFMS and whether a position is filled or vacant |
| What are the follow on actions to processing an ACR? | pa 2-5 contact MAJCOM to ensure that the updates to the MPES were received by the MAJCOM. |
| What two reports exist in the Live UMD? | pg 1-3 Projects and reports |
| How many parts does an ACN have? | pg 2-11 Simulated Change Notice Report, Change Notice Report |
| What are the five (5) basic phases of most consultation studies? Pg 4-1 | feasibility analysis / planning / data and fact gathering / analysis / implementation |
| Define the Feasibility Analysis Phase. Pg 4-1 | Use this phase to decide whether a given problem is solvable and if you have the time and skill to complete the study, i.e. should I do the study |
| Define the Planning Phase. Pg 4-4 | the consultant formalizes plans for completing the study, i.e. how you going to do it |
| Define the Data and Fact Gathering Phase. Pg 4-5 | forms the basis for later analysis and recommendations for improvement |
| Define the Analysis Phase. Pg 4-9 | Improvement recommendations come from breaking down the present system into parts and bringing the parts together to make new systems or components. |
| Define the Implementation Phase. Pg 4-10 | After the recommendation and implementation, plans have been accepted, implement the plan, follow-up the study and end the study |
| DO NOT do a formal study if the consultant believes the sole purpose is to: pg 4-11 | justify predetermined manpower increases or decreases or if the consultant is expected to make a line management decision for the client. |
| What are the four (4) types of benchmarking? Pg 5-2 | internal / competitive / functional / generic |
| Define Internal Benchmarking. Pg 5-2 | typically look within our organization to see if there are practices that we do well that can be applied elsewhere in the organization |
| Define Competitive Benchmarking. Pg 5-2 | relates to looking within your industry to find best in class |
| Define Functional Benchmarking. Pg 5-2 | Concentrates on who or what is best for a given process, inside or outside your industry |
| Define Generic Benchmarking. Pg 5-2 | Compares a particular business function or process at two or more companies independent of their industry |
| The benchmarking process involves four (4) phases, what are they? Pg 5-3 | Planning the benchmarking effort / collecting information / analyzing the data / adapting best practice |
| Who is in a position to set an organization’s priorities through the use of strategic planning and unit self-assessments? Pg 5-3 | senior-leadership |
| Define competitive sourcing. Pg 6t-3 | should the government wins or the commercial activity (CA) remains in-house, the government retains ownership and control over the operation of the activity |
| Define privatized functions. Pg 6-3 | the government may specify quality, quantity, and timeliness requirements; however, it has no control over the operations of the activities. |
| Define what and Inherently Governmental Activity is. Pg 6-8 | an activity that is so intimately related to the public interest as to mandate performance by governmental personnel. |
| Define Commercial Activity. Pg 6-8 | a recurring service that could be performed by the private sector. |
| There are two ways the Air Force competes commercial activities, what are they? Pg 6-12 | standard / streamlined |
| Pg 6-13 __________is required if an activity or any portion of the activity is being performed by at least one but less that 10 DoD civilian employee authorizations on the competition start date and the agency cost propose will be based on less than 10 | Streamlined Competition (SLCF) |
| Pg 6-13 A ____________________ competition shall not exceed _____________ from public announcement (start date) to performance decision (end date) unless a time limit waive is granted. | streamlined / 90 calendar days |
| Pg 6-16 A ____________ __________ _______________ is a statement in the solicitation that identified the technical, functional, and performance characteristics of the agency’s requirement . | Performance Work Statement (PWS) |
| Pg 6-17 ____ _________ is agency management plan submitted in response to a solicitation for a standard competition. | Agency Tender (AT) |
| Pg 6-17 Define MEO. | MEO is the Most Efficient Organization-it is the agency source plan to perform the work and offers the government an opportunity to find new, innovative, and creative ways to provide the required service in a cost-effective manner. |
| Pg 6-18 Define MEO Phase-in Plan. | a prospective provider’s written plan to replace the incumbent provider(s) that is submitter in response to the solicitation |
| Pg 6-19 Define Defense Commercial Activities Management Information System (DCAMIS). | a DoD database for all in-progress and completed cost comparisons. |
| The Air Force and DoD will complete a function that is required for revenue disbursement. | pg 6-1 False, ???? |
| The Defense Commercial Activities Management Information System (DCAMIS) is the database for in-progress and computed cost comparisons. | pg 6-19 True |
| CA program procedures apply to CA’s staffed solely with civilian personnel who are paid with non-appropriated funds, such as golf course maintenance. | pg ??? False |
| The PWS states how the work is to be performed. | pg 6-16 False ???? |
| The servicing manpower office is responsible for informing civilians of an reductions-in-force resulting from cost comparison studies. | pg ??? False |
| What is the process wherein the Government in-house cost estimate (based on an MEO) is compared to a competitive bid from the private sector? | pg 6-1 OMB Circular A-76 |
| How does Privatization differ from Competitive Sourcing? | pg 6-7 The government divest itself of a function when we privatize. |
| What happens to military personnel once a functional area has been identified to be cost compared? | pg ??? Put on “hold” status for future assignments |
| Who is responsible for developing the MEO? | pg 6-17 The Most Efficient Organization (MEO) Team |
| Who has the responsibility of opening up the bid, recording the results, and announcing the low bidder? | pg 6-19 The contracting Office |
| Who has the responsibility to determine which AF activities are inherently governmental and which are commercial type activities? | pg ??? AF/A1 Deputy Chief of Staff, Manpower and Personnel-or-Component Competitive Sourcing Official (CCSO) |
| Developed for a competition with 10 or more civilian employees | I-Most Efficient Organization (MEO) |
| Positions that directly contribute to prosecution of war | C-Military Essential |
| Will be performed with government personnel resources | H-Inherently governmental activity |
| Productivity improvement program designed to attain national economic strength by relying on the private sector | B-Air Force CA Program |
| Accurately describes the essential and technical requirements | J-Performance Work Statement (PWS) |
| Provides a product or recurring service obtainable from a commercial source | G-Commercial activities (CA) |
| Private sector provides a service where government divests itself of the entire process, including assets | A-Privatization |
| Pg 7-2 The independent operation, by both host and tenant of similar support activities at the same installation or in the same area and is the least preferred method and most costly to the DoD. | Functional Duplication |
| Explain the difference between the terms, Joint Use and Consolidation, as they relate to support agreement. | pg 7-2 Joint Use-This is the concurrent use of facilities by both the host and tenant / Consolidation –This is the merging of functional support resources of both host and tenant into one function. This is the most preferred method and least costly to |
| Where is manpower impact of a support agreement documented? | pg 7-3 sign the DD Form 1144 and include the manpower annex and certify by signing the annex |
| Where is it documented if there is no manpower impact? | pg 7-3 DD Form 1144, Block 11 General Provisions |
| How often are support agreements reviewed? | pg 7-5 annually by the financial management office |
| Does the following make an IDEA eligible or ineligible...vague, incomplete or deals with generalities or opinions. | pg 8-6 inelgibility |
| Does the following make an IDEA eligible or ineligible...appears to be a personal complaint or criticism. | pg ineligible |
| What are the two programs within the Productivity Enhancing Capital Investment (PECI) program. | Productivity Investment Fund (PIF) and Fast Payback Capital Investment Program (FASCAP) |
| What are the rules for Productivity Investment Fund (PIF)? | requires projects require an investment exceeding $200,000 and must generate sufficient direct saving to return all investment cost within four years. |
| What are the rules for Fast Payback Capital Investment Program (FASCAP? | provides self-sustaining funds for capital investments in equipment. The project investments may not exceed $200,000 and must generate sufficient direct saving to return the cost of investment in two years. |
| The Chief of Staff Team Excellance Award recognizes what? | pg 9-6 outstanding team performance and shares best practices within the Air Force. |
| The Air Force Productivity Excellence Award recognizes what? | individual and small group of military/civilian (not organizations) who have made substantial improvements in the quallity of productivity of operations through suggestions (IDEA program), special acts, etc, which resulted in a saving of at least 1 M |
| The UDM module provieds a ______ and _____ way to view, modifiy, and undate live UMD data in a "_________" environment. | pg 1-1 dynamic and flexible / real-time |
| When considering an ACR evaluation why are you concerned with the Air Force Manpower Standard (AFMS)? | pg 2-3 You pay particular attention to th emanpower tab (MANTAB) to make sure the grade requested on the ACR does not exceed the grade that is on the Manpower Table. |
| Does the following make an IDEA eligible or ineligible...appears to be a personal complaint or criticism. | pg 8-6 ineligible |
| What are the two programs within the Productivity Enhancing Capital Investment (PECI) program. | Productivity Investment Fund (PIF) and Fast Payback Capital Investment Program (FASCAP) |
| What are the rules for Productivity Investment Fund (PIF)? | requires projects require an investment exceeding $200,000 and must generate sufficient direct saving to return all investment cost within four years. |
| What are the rules for Fast Payback Capital Investment Program (FASCAP? | provides self-sustaining funds for capital investments in equipment. The project investments may not exceed $200,000 and must generate sufficient direct saving to return the cost of investment in two years. |
| The Chief of Staff Team Excellance Award recognizes what? | pg 9-6 outstanding team performance and shares best practices within the Air Force. |
| The Air Force Productivity Excellence Award recognizes what? | individual and small group of military/civilian (not organizations) who have made substantial improvements in the quallity of productivity of operations through suggestions (IDEA program), special acts, etc, which resulted in a saving of at least 1 M |
| The UDM module provieds a ______ and _____ way to view, modifiy, and undate live UMD data in a "_________" environment. | pg 1-1 dynamic and flexible / real-time |
| When considering an ACR evaluation why are you concerned with the Air Force Manpower Standard (AFMS)? | pg 2-3 You pay particular attention to th emanpower tab (MANTAB) to make sure the grade requested on the ACR does not exceed the grade that is on the Manpower Table. |
| Within Performance Management, who cannot be held accountable for results unless they are empowered with the authority and discretion needed to accomplish results? | pg 3-2 Managers |
| What is the goal of Performance Management and Governement Performance and Results Act (GPRA)? | pg3-2 an effective, efficient and results-based governement. |
| Senior leaderhip provides the organization (Air Force) with ______ ______ for example our three core values, Integrity first, Service before self, and Excellence in all we do | pg 3-3 operating style |
| AF leaders provide the AF a stategic vision. What does this vison address? | pg 3-3 entire Air Force- people, cababilities, and infrastructure and charts the course fo the Air Force into the First quarter of the 21st Century |
| What is the intent of the Mission Performance Report (MPR)? | pg 3-4 to encourage mission performance improvement throughout the Air Force. |
| How doe the Performance Report (MPR) accomplish its intent? | pg 3-4 by providing commanders with the information necessary in making fact based decisions on unit strengths, needed improvements, and resouce issues. |
| The Performance Management Cycle revolves around a three step cycle. What does this cycle include? | pg 3-4 Plan, Do and Assess |
| What does Step 1 - Plan, of the Performance Management Cycle enable commanders to do? | pg 3-5 enables commanders to develop and refine their performance plans |
| What does Step 3 - Assess, of the Performance Management Cycle enable commanders to do? | It is the primary tool to ensure that the unit is performing effectively and efficiently. |
| What are some of the things a commander can do during Step 3 - Assess, of the Performance Management Cycle? | continuously watches to determine how well the units are progressing in performing their METs / makes corrections or improvements, as needed / address below standard METs |
| What are the three things the Performance Plan contains? | The Air Force goals, AF METs, performance measures (metric) and performance standards that support DoD goals and meet the legislative requirements of the (GPRA) |
| What is mappowers role of Performance Management? | pg 3-8 help senior leaders at all levels, identify and validate Mission Essential Tasks, and develope Performance Measures to track mission performance. |
| Tru or False Comsulting skills are not gained from formal training alone; they must also be attained through imagination and practical experieince. | pg 4-1 true |
| True or False Effective communication and mutual understanding between you adn your customer are essntial to the success of the client-consultant relationship? | pg 4-1 True |
| What phase of the consulting servises is critial because it forms the framework for the rest of the study? | pg 4-1 Feasibility Analysis Phase |
| What happens if both the client and the consultant do not accurately define the problem in the Feasibility Analysis Phase of consulting services? | pg 4-1 the data collection and anlysis are useless |
| What are four (4) reason for benchmarking? | pg 5-1 doing the process better / faster / cheaper and establishing actionable and rational goals for Performance Planning |
| Benchmarking is directly tied to the unit's ______ | pg 5-1 Mission Essential Tasks (METs) |
| When does Commercial Activities (CA) apply? | pg 6-3 All Air Force Activites, including MAJCOM, FOA, DRU,ANG, and AFRC, / Joint activities, where the AF is the executive agent / non-appropraited fund activiteis when they are partially staffed with governement personnel pd by or reimbursed fromAP |
| When does Commercial Activities (CA) not apply? | pg 6-4 When contray to the law, executive order, treaty, international agreement or the Federal Acquition Requlation as determined by the Staff Judge Advocate |
| Who is responsible for maintaining accurate IGCA inventory data codes in MPES? | pg 6-9 MJCOMs |
| Within Step 1 -Preliminary Planning Process who grants authority to determine which funtions to nominate for CA? | pg 6-11 MAJCOMs |
| MEO, together with the Agency Cost Estimate (ACE), MEO Quality Control Plan the MEO Phase-in Plan and any copies of any existing MEO subcontracts associated with the considered funtion comprise the ______. | pg 6-17 Agencies Management Plan or the Agency Tender (AT) |
| Servicing manpower and organization offices submit reports to their command each _____ to arrive by the date established by their commande using the DCAMIS software program. | pg 6-19 quarter |
| What is the goal of the support agreements program? | pg 7-1 to improve effectiveness and economy in DoD operations by elliminating duplicate support services. |
| Who prepares the support agreement? | pg 7-4 suppllier |
| Does the following make an IDEA eligible or ineligible...is vague, incompplete, or deals with generalities or opinions. | pg 8-6 ineligibable |
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