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Bs. Corr. Level 2
Lesson 3
| Question | Answer |
|---|---|
| What are the seven main types of reports | - Routine Management - Policies and Procedures - Compliance Reports - Proposals - Status or Progress Reports - Situational Reports - Technical Reports |
| What are the six classification types for reports | - Subject Matter classification - Time Interval classification - Functional Classification - Physical Classification - Writer-reader relationship classification - Authorship Classification |
| What are the three purposes for a functional report | - informational only - examinational ~ analysis and interpretation of facts - analytical ~ analysis, interpretation, conclusion and recommendations |
| What are the four parts to a short report when NOT done as a letter or memo | - title page - introduction material - body - conclusion |
| What two purposes does a conclusion serve | - reinforces the conclusion and recommendations - brings the report to a natural end |
| What are three types of Informal Reports | - letter - memo - short report |
| How should you structure an informal report when done as a letter or memo | same structure as the short report but NO title page. |
| what is the purpose of a short report in letter form. | this is for formal reports going outside the company |
| what is the purpose of a short report in memo form | this is for people within the organization |
| What are the nine parts of a formal report | - Title Fly - Title Page - Letter of Authorization - Letter of Transmittal or Preface - Table of Contents - Executive Summary - Introduction - Main Body - Report Ending |
| Describe a title fly for a formal report | this is the cover page with the title only |
| describe the title page for a formal report | repeat of the title, name and title of author, date of report, name of the person and/or company for whom the report is written |
| describe the letter of authorization for a formal report | this is included only if the report was requested in writing |
| describe the letter of transmittal for a formal report | a message from the writer that he/she is handing over the report to a reader, used if the report is going to ONE person |
| describe the preface for a formal report | a message from the writer that he/she is handing over the report to a reader, used if the report is going to numerous people. |
| What does the preface of a formal report include | it presents the report, identifying some of the goals of the report, authorization for doing the report, possibly identifying some of the highlights, if many people were involved in the report they are acknowledged here |
| Describe the table of contents for a formal report | this is required for reports over ten pages, it also includes a list of the illustrations along with page numbers. |
| Describe the executive summary of a formal report | a one page overview of the report (if it's lengthy), it includes key points w/out providing supporting data or explanations, includes the main conclusion or recommendations |
| when should you write the executive summary for a formal report | it is written after everything else is done. |
| describe the Introduction of a formal report | a brief summary or preview of what the report is about |
| What should be included in the introduction of a formal report | - information on the origin of the report, - the purpose, - the scope, - any limitations, - background, - sources or methods of collecting data, - definitions |
| what is included in a report ending for a formal report | this contains a summary of the report, the conclusion and any recommendations |
Created by:
me0716
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