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Admin Journeyman
Module 3- Human Resources
| Question | Answer |
|---|---|
| What is needed to accomplish a job, mission, or program? | Manpower Requirement |
| A ____ affects the population, distribution, composition of manpower requirements, programs, and organization in the Manpower Programming and Execution System. | Manpower Change Request (MCR) |
| The ___ is designed to provide unit commanders with information about authorized positions, changes to, and identify of personnel filing of those positions. | UPMR/UMPR (Unit Personnel Management Roster) |
| A UMD Request must be made through ___. | FSS (Force Support Squadron) |
| What are NOT on the Unit Manpower Document? (UMD) | Personnel Names (Mr. Pasley: In charge of positions not who fills them) |
| What are NOT located on the UMPR (Unit Personnel Management Roster) ? | Dependent's Names |
| A ____ is a 10-digit alpha/numeric code, the last 2 digits indicate the major command (MAJCOM). | Position Number |
| ___ is a tool unit commanders use to adjust the manpower within their organizations that is reflected on the UMD. | Manpower Change Request |
| An action such as a unit activation, inactivation, redesignation, or verification to a standard structure requires an ____. (OCR) | Organizational Change Request |
| The ___ provides information about authorized positions and changes to those positions. | UMD (Unit Manpower Document) |
| The ____ provides information about authorized positions, and PERSONNEL filling positions. | UMPR (Unit Personnel Management Roster) |
| Spouse's Names are NOT found on the ____. | UMPR (Unit Personnel Management Roster) |
| (T/F) Anytime a member is projected into a position number, the member's name appears on the UMPR as a projected gain. | True (projected=projected) |
| (T/F) The UMD contains information about funded and unfunded positions and PERSONNEL assigned to positions. | FALSE (In charge of spaces not faces) |
| (T/F) Documentation also helps management assess mission capability and readiness; defines requirements for individual career progress. | True |
| What form is used to conduct and document completion of a task evaluation during training Staff Assistance Visits, when directed by commander, or when a task certification requires validation? | AF Form 803; Report of Task Evaluation |
| What form is a continuation of the CFETP, Part II, or AF Job Qualification Standard? It defines locally assigned duty positions, and deployment/unit type code requirements not included in the CFETP, Part II. | AF Form 797; Job Qualification Standard Continuation Sheet |
| What form is used to document selected tasks requiring recurring training or evaluation. Currently, the Admin Career Field doesn't have recurring training or evaluation training? | AF Form 1098; Special Task Certification and Recurring Training |
| What form is used to document an individual's training progression as journal entries. Used to reflect TRAINING status. | AF Form 623a; On-The-Job TRAINING Record Continuation Sheet |
| Supervisors use ____ to plan, manage, and execute training WITHIN ---> the career field. | Career Field Educations and Training plan (CFETP) |
| A web-based application that provides real time visibility into technical qualifications, certifications, and training status Air Force wide. | myTraining |
| Hands-on "over the shoulder" training or evaluation conducted to certify personnel in both upgrade (skill level). | On-the-Job Training |
| Which is not one of the three training components that encompasses on-the-job training? | Job Rotation |
| Which component of OJT (on-the-job training) is gained during and after upgrade training, to build confidence and competence? | Job Experience |
| Supervisors, assisted by the Unit Training Manager should develop _______ for each work center to ensure 100 percent task coverage and conduct a review of the master training plan annually. | Master Training Plan |
| The ________ identifies all day-to-day mission (duty position) requirements, core tasks and contingency tasks, and additional duties performed by the work center personnel. | Master Task List |
| Who has the responsibility to increase knowledge and understanding of, and mentor junior enlisted Airmen on the institutional and occupational competencies required to accomplish the mission? | NCO |
| Who creates Individual Training Plans for trainees? | Supervisors |
| In what system application is an Individual Training Plan (ITP) created? | myTraining |
| EPB Forms: MSgt through SMSgt | AF Form 911 |
| EPB Forms: AB through TSgt | DAF Form 910 |
| EPB Forms: CMSgt | AF Form 716 |
| Static Close-out Date for SrA and BELOW | 31 March |
| Static Close-out Date for TSgt and TSgt SELECTS | 30 November |
| Static Close-out Date for CMSgt and CMSgt SELECTS | 31 May |
| Static Close-out Date for SSgts and SSgt Selects | 31 January |
| Static Close-out Date for MSgt and MSgt Selects | 30 September |
| Static Close-out Date for SMSgt and SMSgt selects | 31 July |
| A(n) _________________ is a formal, two-way communication between a rater and ratee to discuss standards, responsibilities, expectations, and goals. | Airman Comprehensive Assessment |
| T/F: The Airman Comprehensive Assessment should be used to discover or document behavior that could result in administrative or judicial action. | FALSE |
| ACA Forms: Lt through Col | AF Form 724 |
| ACA Forms: MSgt through CMSgt | AF Form 932 |
| ACA Forms: AB through TSgt | AF Form 931 |
| T/F: The Commander’s Support Staff (CSS) and servicing Military Personnel Flight (MPF) work together to manage the evaluation system and monitor suspenses. | True |
| T/F: OPRs and EPRs are due to the MPF no later than 30 calendar days after close-out | True |
| T/F: An evaluation is considered complete when once the ratee has reviewed the final draft. | FALSE |
| T/F: All enlisted personnel in the grade of SrA through CMSgt will receive an eval as of the appropriate static close-out date (SCOD) for their grade. AB, Amn & A1Cs eval min. of 24 mo. time in service (TIS) as of the SrA SCOD, 31 Mar. | False |
| T/F: Annual evaluations are optional for members with an approved separation or retirement date that is within 1 year after the SCOD. | True |
| T/F: The Master Eligibility Listing (MEL) identifies all Airmen with an EPR scheduled to close out on the applicable static close-out date as well as Airmen who are and are not TIG/TIS-eligible. | True |
| As a general rule, prohibited promotion statements are any comments, direct or implied, that refer to a higher grade | True |
| Comments regarding unit fitness achievements are authorized for Airmen who have a key role in the success of unit PT programs | True |
| T/F: It is strictly prohibited to put an individual’s fitness score or fitness category on an evaluation | False |
| T/F: Stratification and broad statements outside the scope of the evaluator’s responsibility or knowledge are prohibited. | True |
| T/F: When authorized, the omission of stratification does not constitute an error or injustice. | True |
| T/F: When used, stratification statements must be written in percentages. | False |
| Types of Letters of Evaluation (LOE) | Informal LOE Administrative LOE Formal LOE Supplemental LOE |
| T/F: The AF Form 77, Letter of Evaluation may be typed or handwritten. | True |
| T/F: Formal LOEs should be filed in the member’s official records. | True |
| T/F: Training Reports are required for enlisted members upon completion, interruption, or elimination from formal education or training. | False |
| T/F: All evaluators and reviewers are responsible for performing an administrative review of all evaluations and, if necessary, return them for correction/completion before forwarding to the next level. | True |
| The Air Force Awards and Decoration Program objective is to foster morale, provide incentive, and esprit de corps. | True |
| All individual decorations and unit awards are properly processed using a 3-step process: Proper recommendations and submittal | Step 1 |
| All individual decorations and unit awards are properly processed using a 3-step process: Presentation of decoration | Step 3 |
| All individual decorations and unit awards are properly processed using a 3-step process: Approval of recommendation | Step 2 |
| Member of the Chain of Command Process of awarding a decoration: Squadron Commander | endorses the decoration. |
| Member of the Chain of Command with the action they typically take in the process of awarding a decoration: Approval Authority | presents the decoration. |
| Member of the Chain of Command with the action they typically take in the process of awarding a decoration: First Sergeant | reviews the decoration. |
| Member of the Chain of Command with the action they typically take in the process of awarding a decoration: Supervisor | prepares the decoration. |
| Decorations: AF Form 2273 | Air and Space Achievement Medal |
| Decorations: AF Form 2224 | Air and Space Commendation Medal |
| Decorations: AF Form 2233 | Air Medal |
| Decorations: AF Form 2228 | Meritorious Service Medal |
| Decorations: AF Form 2278 | Aerial Achievement Medal |
| T/F: The orientation for citations is landscape, except for the Medal of Honor and the Meritorious Service Medal and lesser decorations. | True |
| T/F: The myDecs application provides Airmen data accuracy and traceability to track Meritorious Service Medal, Air Force Commendation Medal, Aerial Achievement Medal... etc. | True |
| T/F: Veterans, retirees and the primary next of kin of deceased members may request consideration and reconsideration for military awards and decorations. | True |
| T/F: Any member of the U.S. Armed Forces or DoD civilian employee who has firsthand knowledge of the act, achievement, or service can recommend a decoration. | True |
| T/F: A recommendation is considered in official channels when the recommending official signs the recommendation and a higher official in the member’s chain of command endorses it. | True |
| T/F: A recommendation is considered in official channels when the recommending official signs the recommendation and a higher official in the member’s chain of command endorses it. | False |
| T/F: Decoration recommendations may not be withdrawn. | False |
| Decoration Eligibility: awarded every 3 years to members demonstrated a positive attitude toward the Air Force and their jobs | Air Force Good Conduct Medal |
| Decoration Eligibility: awarded by the Pres of the US in the name of Congress to a person who, while a member of the AF, distinguishes themselves conspicuously by gallantry and intrepidity at the risk of his or her life above and beyond the call of duty. | Medal of Honor |
| Decoration Eligibility: authorized for active duty personnel based on an aggregate of 4 years of honorable active federal military service with any branch of the U.S. Armed Forces or Reserve components. | Air Force Longevity Service Award |
| Decoration Eligibility: The medal is awarded to any Service member who is killed or wounded as a result of enemy action. The wounds received must have required treatment by a medical officer. | Purple Heart |
| Decoration Eligibility: acts or services rendered are comparable to that required for the Legion of Merit, but in a duty of lesser though considerable responsibility. | Meritorious Service Medal |
| Decoration Eligibility: The medal is awarded to any person who, while serving in any capacity with the Air Force, distinguishes himself or herself by meritorious achievement while participating in an aerial flight. | Air Medal |
| T/F: When individuals are rendered ineligible for promotion, they cannot test or cannot be considered if already tested, and projected promotion will be canceled. | True |
| T/F: Airmen selected for promotion to the grades of SSgt, MSgt and SMSgt must complete in-residence EPME. | True |
| T/F: Airmen eligible for promotion to SMSgt and CMSgt must have a conferred (awarded) bachelor or higher-level degree from a nationally or regionally accredited institution on or before the promotion eligibility cutoff date | False |
| T/F: SrA below-the-zone is a one-time promotion consideration to advance to SrA six months prior to the fully qualified phase point. | true |
| T/F: SrA, SSgt, & TSgt compete and test under the WAPS in the control AF specialty code held on the promotion eligibility cutoff date. | False |
| T/F: An A1C is promoted fully qualified to Senior Airman (SrA): • Attained a 3-skill level in their PAFSC• Served on active duty for at least 12months• Recommended for promotion by the immediate commander in writing• Complete 36 mo TIS+20 mo TIG/28 mo TIG | True |
| When are Weighted Airman Promotion System (WAPS) materials published? | Annually, 1 Oct. |
| Where is WAPS material published for each enlisted career field? | Enlisted Promotions References and Requirements Catalog (EPRRC) |
| What form will be used for individuals to acknowledge receipt of the scheduled test date or to decline WAPS testing for the cycle? | AF Form 1566, WAPS Testing Verification |
| Who's responsibility is it to manage the unit WAPS material and scheduling? | CSS/Unit WAPS Monitor |
| Which roster identifies personnel in the rank of SrA through TSgt ineligible for promotion under WAPS? This list contains the ineligible reason and date. | Unit Airman Ineligible for Promotion List |
| The Senior Airman Below the Zone Program is designed to provide the opportunity for exceptionally well qualified A1C(s) a one-time promotion consideration to advance to SrA _____ prior to the fully qualified point with a ______ selection opportunity. | 6 months, 15% |
| Airmen must meet the minimum eligibility requirements below as well those outlined in to be considered for STEP promotion, select all that apply to (SSgt)s: | -Minimum of 6 months Time-in-Grade (TIG) -Complete Airman Leadership School; can be waived if selected. -3 years TAFMS |
| The Promotion Recommendation Form (PRF), Promotion Recommendation, is used for officer promotions only. Which of the following is NOT a type of PRF? | Interview |
| ____ reserved for those Airmen that have not met standards and not fulfilling their duties at their current rank. | Demotion Actions |
| T/F: When a member is deployed, the deployed cc must send demotion actions to the home station unit cc for action. | True |
| Upon receipt of an Initial Assignment Notification, Airmen will review and complete the notification and assignment acknowledgment in vMPF within ___________ calendar days | seven |
| ______ is used to inform the gaining commander of project inbounds, and informs the Customer Support Section of the Airman's projected duty information and rater. | allocation notice |
| Once a member has been assigned, a _____________ should be identified and make sure a newly assigned member's arrival goes smoothly. | sponsor |
| Sponsor Information should be listed on allocation notices? | True |
| __________ has eSponsorship training (eSAT). This training provides the tools and resources to help a member sponsor a newcomer's move. | Military One Source |
| The confirmation of arrival/duty information must be updated in MilPDS within how many days? | 1 Duty Day |
| If an Airman fails to report to the gaining unit by the established report no later than date (RNLTD), the Airman is considered an _____________. | "Overdue ARRIVAL" |
| T/F: The vOP application checklist generates the required out-processing actions based upon unit requirements and other associated base agencies, it allows Airmen to out-process without having to go to each office in person. | True |
| Who logs into vOP via AFPC secure and builds the out-processing Task Organizations specific to their unit? | Unit Task Administrators |
| Step-by-Step procedures for Processing Overdue Arrivals: Review TR. Review the daily TR to identify Airmen. who have not arrived at the gaining unit Review TR. Review the daily TR to identify Airmen who have not arrived at the gaining unit. | Step 1 |
| Step-by-Step procedures for Processing Overdue Arrivals: Contact. If the RNLTD has expired & Airman has not arrived, contact the gaining commander and the losing FSS/MPF within 48 hours of the expired RNLTD to determine the Airman’s status. | Step 2 |
| Step-by-Step procedures for Processing Overdue Arrivals: Airman departed/arrived? If yes, GO to STEP 4. If no, GO TO STEP 5. NOTE: A transaction Register (TR) notice will be generated to the losing MPF requesting the status of the Airman. | Step 3 |
| Step-by-Step procedures for Processing Overdue Arrivals: Report. Direct the Airman to report to the FSS/MPF/CSS to complete in-processing actions. | Step 4 |
| Step-by-Step procedures for Processing Overdue Arrivals: Confirmation. Contact the FSS/MPF and confirm the Airman is a “No Show.” | Step 5 |
| Step-by-Step procedures for Processing Overdue Arrivals: Update. Update the Airman’s overdue arrival status in MilPDS. | Step 6 |
| Step-by-Step procedures for Processing Overdue Arrivals: Monitor. Continue to monitor the Airman’s status until the issue is resolved. | Step 7 |
| The Overdue Arrival process provides timely and accurate processing of airmen who are ________ at their gaining unit. | No-Shows |
| If the RNLTD has expired and the Airman has not arrived, contact the losing FSS/MPF/CSS to resolve the issue within ______ of the expired RNLTD. | 48 hrs |
| _________ is an incentive to induce enlisted members to qualify for and serve in designated duties involving the performance of extremely difficult duties or duties demanding an unusual degree of responsibility. | Special Duty Assignment Pay Program |
| SDAP: CSS Responsibilities (1) | -Upon receipt of the roster, from the unit/cc, assist member with completing AF Form 2096 -Oversee the unit SDAP program reviews monthly SDAP Eligibility Roster provided by the MPF from MilPDS |
| SDAP: CSS Responsibilities (2) | -Forward the monthly SDAP Eligibility Roster to Unit Commander for review/action. -Forward the unit/cc annotated monthly SDAP Eligibility Roster and completed AF Form 2096 to MPF for final review/update in MilPDS/and mails to ARMS. |
| The Air Force conducts a review of the Special Duty Assignment Pay (SDAP) Program __________. | Annually |
| SDAP rates (squadron level): a. Military Training Leader b. Recruiter c. AFSOC DAGRE SD-2 | a. SD-2 b. SD-6 c. SD-2 |
| T/F: AD Retirement Eligibility. Unless granted a waiver under some provision of law, to be eligible for a non-disability AD retirement must complete 20 years of total active federal military service (TAFMS). | True |
| T/F: The Secretary of the Air Force (SecAF) is the Retirement Approval Authority (RAA) for applications for retirement and transfer to the retired reserve. | True |
| T/F: The retirement application is a six-step process comprised of an eligibility review and, if found eligible, application submission. | False |
| T/F: The DD 214 is used to record qualifying active duty service. It provides qualifying Airman that are separating, or retiring with brief and clear records of their active military service for the time period the document is published. | True |
| What is the signature level on DD Form 363AF, Certificate of Retirement for a general officer? | Air Force Chief of Staff |
| Where is the Airman’s grade and name spelled out on the DD Form 363AF, Certificate of Retirement? | Name element space |
| Which of the following can be used as a reference to prepare retirement certificates, select all that apply: a. Service Retirements PSD Guide b. AFI 36-2302 c. AFI 36-3203 | a. Service Retirements PSD Guide c. AFI 36-3203 |
| A commander who recommends a retiring member for a decoration sends the recommendation to the approving headquarters at least _______ days before the ceremony. | 60 |
| When appropriate, ____________ is awarded to the spouse whether the member has a retirement ceremony or whether the spouse is present. | AF Form 1344, Certificate of Appreciation for Spouse of Retiring Member |
| Airmen who complete 20 or more years of active military service or permanently retired for disability but have not completed 20 years of active military service may be issued a ______________ . | DD Form 363AF, Certificate of Retirement |
| T/F: Airmen facing administrative/judicial action i.e., demotion, administrative discharge and court martial action are unable to request retirement in lieu of the action regardless of eligibility. | False |
| Retirement Forms: AF Form 1344 | Certificate of Appreciation for Spouse of Retiring Member |
| Retirement Forms: DD Form 2542 | Certificate of Appreciation for Service in the ~Armed Forces~ of the United States |
| Retirement Forms: DD Form 363AF | Certificate of Retirement |
| Retirement Forms: AF Form 4370 | --CMSAF-- Certificate of Appreciation |
| Retirement Forms: AF Form 4369 | --CMSAF-- Certificate of Appreciation FOR SPOUSE of Retiring Member |
| Personnel Records Display Application (PRDA) | An electronic viewer for the Automated Records Management System and contains role-based access (RBA) |
| Base-Level Service Delivery Model Information Technology (BLSDM) | Allows commanders and their delegates the capability to retrieve queries and perform actions on personnel within their unit, group or wing. |
| Case Management System (CMS) | Used for entering, tracking, resolving, and reporting on pay and personnel related cases within the Air Force. |
| Assignment Management System (AMS) | A web application that houses multiple applications in support of commander responsibilities and Air Force members. |
| T/F: Commanders may delegate BLSDM roles to members at the unit, group, or wing level at which they are administratively responsible. | True |
| T/F: The intent of the Assignment Management System (AMS) is to provide Air Force personnel an active voice into the assignment process. | True |
| T/F: PRDA allows users to search, retrieve, and manage personnel records in a more defined and controlled environment. | True |
| T/F: The case management system provides base-level offices the ability to communicate with all levels of the Air Force to resolve problems, CMS can only be used for active duty personnel. | False |
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