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Admin Journeyman

Module 2- Office Management

QuestionAnswer
(T/F) To turn on track changes you will need to access the design tab. FALSE
(T/F) If there are multiple authors, changes are indicated in different colors. True
(T/F) Once editing is complete, the final reviewer has the option to accept or reject changes. True
(T/F) Selecting "no markup" hides markup, and shows the original document without incorporated changes. FALSE
(T/F) Simple Markup points out where changes are made with a red line in margin. True
PART 1: Steps for Creating a Ready to Send (RTS) email: 1) Open MS Outlook. 2) Create new message (New Email). 3) Draft official email using references. 4) Select file "save as" (use outlook message format).
PART 2: Steps for Creating a Ready to Send (RTS) email: 5) Select location on computer to save message. 6) Open new Outlook message. 7) Attached saved RTS. 8) Provide BLUF statement. 9) Send RTS email to reviewer/final sender.
(T/F) A professional email should be focused, organized, clear, understandable, and supported. True
(T/F) Email may have started as an informal communication technique, but today it covers the spectrum from personal to professional. True
(T/F) The same care and attention to detail should be taken with professional email as with "paper copy" correspondence True
PART A: Creating a task in MS Outlook STEPS--> 1. Clicking Task> New Task or press Ctrl+ Shift+ K 2. In the suggest box, type name for the task. If you've got a lot to enter, keep the subject short, and then add the details in the task body.
PART B: Creating a task in MS Outlook STEPS --> 3. If there's a fixed start or end date, set the start date or due date. 4. Set the task's priority by using Priority. 5. If you want a pop-up reminder, check Reminder, and set the date and time. 6. Click task>save and close.
A web-based solution, built on Microsoft's Customer Relationship Management (CRM) and SharePoint software platforms. Air Force Enterprise Task Management Tool
____ in Outlook are items you create that you want to TRACK until it is complete. Tasks
(T/F) When you create suspense, they should be realistic and attainable. True
____ is defined as information which can be used to distinguish or TRACE an individual's IDENTITY alone. Personally Identifiable Information (PII)
It is the responsibility of the ____ to conduct customer counseling for all newly assigned personnel concerning the Privacy Act/FOUO. Unit Privacy Act Monitor
(T/F) Marking info FOUO automatically qualifies information for exemption from public release pursuant to the FOIA. FALSE
(T/F) For paper records, disposal methods, such as tearing, burning, melting, chemical decomposition, pulping, pulverizing or mutilation are acceptable. True
(T/F) For ELECTRIC RECORDS and media, disposable methods such as overwriting, degausses, and sanding are acceptable. True
(T/F) Safeguards should be tailored to the type of records in the system, the sensitivity of the personal information stored, the storage medium used, and, to a degree, the number of records maintained. True
(T/F) In order to encrypt an email using PKI, you're required a CAC, a reader, etc. True
A ___ is the PERSON who request, issues, and manages the Encryption Certificate. Sponsor
The ____ is the person whose name appears in Directory Services as the Manager of Organizational Boxes. Organizational Mailbox Manager
4 Encryption Steps 1- In MS Outlook, click> New Email to open a new message window. 2- Compose and address the email message as usual. 3- Click> Options tab on the message toolbar (Encrypt). 4- Once you complete all actions above, message is ready. CLICK SEND.
The process to Target Data on media infeasible for a given level of effort. Sanitizing
To sanitize unclassified media (hard or electronic), the following (three) methods can be used. Purge Destroy Clear
Privacy Act Customer Counseling a) How to report a PII Breach b) How PII is collected c) Disposing of PII d) PII Breach defined e) PII defined f) Review Responsibilities g) How PII should be protected
Which AFI covers Air Force Privacy and Civil Liberties? AFI 33-332
3 Types of Safeguards -Administrative -Physical -Technical
Created by: xxyaneli
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