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Mod3 P - Proc Groups

PMP Module 03 (Prism) - PM Process Groups

QuestionAnswer
What are the 5 Project Management Process Groups? Initiating, Planning, Execution (Monitoring&Controlling), Closing
What are the main deliverables from the Initiation process group? Project Charter and Stakeholder Register
Which process group defines the need for the project? Initiation (identifies business need)
What are some triggers for Initiating a project Business Need, new phase of a project, re-evaluate business needs of problematic project
What does the Project Charter include? High-level description of project, goals and objectives, risks, budgets, constraints
In which artifact are stakeholders identified? Stakeholder Register
Why should you identify Stakeholders? Determine who's interested in the project, how involved they will be, their impact on project success
What are the inputs of the Initiating process group? Business Case, Product description, Known constraints, strategic alignment of project with organizational strategy, Company Culture, Existing contracts, Relationships with other project(s)
What are the outputs of the Initiating process group? Project Charter and Stakeholder Register
True/False. All activities withing Planning process group must be done in sequential order. True
Which process group establishes the total scope of the project? Planning process group
Which process group defines and refines project objectives? Planning process group
What triggers the Planning process group? Completing Initiation, or replanning due to approved changes/corrections.
What are the inputs of the Planning process group? Business Case. Project Charter.
What process group completes the Project Charter? Initiating
What process group completes the Stakeholder Register? Initiating
What are the outputs of the Planning process group? Project Mgmt Plan. Project Baseline (Scope, Schedule, Cost). Risk Register (and response plan). Procurement/Contracting documents. Kick-off meeting.
What process group defines Procurement documents? Planning
What does WBS stand for? Work Breakdown Structure
What process group creates the WBS? Planning
When are Work Packages broken down and estimated? in Planning, after WBS is created
Who should estimate duration and cost for Activities? the resources actually doing the work
What process group creates the project Budget? Planning
What process group creates the Project Schedule and Critical Path? Planning
What process group defines Quality Standards Planning
What process group plans communications? Planning
What process group identifies and analyzes risk? Planning
What process group creates Communications plan? Planning
In which process group is the determination if Project Goals can be achieved? Planning
In which process group does the Sponsor & team provide approval to the final Project Plan? Planning
In which process group are all project activities integrated and performed? Execution
What triggers the Executing process group? Project Planning is completed, or Approved change request modifies Prod Plan.
What are the inputs of the Executing process group? Project Plan; Project Baselines (Scope, Schedule, Cost); Stakeholder Register; Procurement Docs; Vendor Proposals
In which process group are Activities completed? Execution
In which process group is procurement performed? Execution
In which process group is the Risk response plan implemented? Execution
In which process group is the Quality mgmt plan implemented? Execution
In which process group are approved changes/corrective actions implemented? Execution
What are the outputs of the Execution process group? Deliverables Finalized; Selected vendors/contracts; Quality measurements; Info on project performance; Change requests.
What is the purpose of the Monitoring & Controlling process group? to keep project within scope and complete on time & within budget
What are the 2 main activities in Monitoring & Controlling process group? (1) Monitoring/measuring performance and making adjustments as required, (2) Checks and Balances (reports) to Sr. Mgmt determine performance
What triggers the Monitoring & Controlling process group? (1) Requested changes or corrective/preventative actions; (2) Work performance information; (3) Completing deliverables
What process groups can be (re) triggered through Monitoring & Controlling? All -> Initiation (if Charter needs review); Planning (if plan needs updating); Executing (if deliverables need attention); Closing (if satisfactorily complete)
What are the inputs of the Monitoring & Controlling process group? Work performance data. Work performance information/comparisons. Work performance reports.
What are the main activities within the Monitoring & Controlling process group? M&C work; Integrated change control; verifying scope/deliverables acceptance; controlling Scope (TCS/QRR); Identifying problems and implementing corrective actions. Monitor Stakeholder engagement. M&C Risks. Performance Reporting/Forecasting.
What are the outputs of the Monitoring/Controlling process group? Project performance reports (to stakeholders). Accepted Deliverables. Approved Change Requests. Quality Measurements. Updated Risk Register/Plan.
In which process group are Project Performance reports made and delivered? Monitoring & Controlling
What triggers the Closing process group? Phase is Completed; Entire Project Completed. Project Terminated
In which process group are Activities formally terminated? Closing
In which process group is completed work handed over? Closing
What are the inputs of the Closing process group? Accepted project deliverables
In which process group is Project/Phase acceptance obtained from Sponsor? Closing
In which process group is customer satisfaction measured? Closing
In which process group are Lessons Learned conducted? Closing
In which process group are project resources released? Closing
In which process group is the Project financial account closed? Closing
The make or buy decision is made in which process group? Planning
What are the outputs of Initiation? Project Charter and Stakeholder Register
In which process group is the WBS created? Planning
In which process group is Acceptance of Deliverables conducted? Monitoring and Controlling
How do you know that the project is ready to start Closing process group? All deliverables are accepted (or Fail)
Created by: anjp
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