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Formal Letters

Layout of a Formal Letter

QuestionAnswer
1. A formal letter begins with the sender's address on the top right
2. Below the address is the date
3. Below the date is the Recipient's name and address on the left-hand side
4. Below the recipient's address is the opening salutation
5. Below the opening salutation is the stated purpose of the letter
6. Below the stated purpose of the letter is the additional information, called the body of the letter
7. At the end of the letter is the request 'I look forward to hearing from you... Please do not hesitate to contact me at the above address.'
8. The sign off at the end is 'Yours sincerely' - if you know the recipient's name or 'Yours faithfully' - if you DON'T know the recipient's name
9. The last thing in a formal letter is your signature
Informal/chatty language is used in Personal letters
Formal language is used in Formal letters
In Personal letters you know the recipient well
With Formal letters you don't know the recipient well
Formal letters include the recipient's address Personal letters do not include the recipient's address
Senders address appears on the right-hand side in Personal letters Sender's name and address appears on the right-hand side in Formal letters
Personal letters may contain a postscript (P.S.) Formal letters DO NOT contain a postscript (P.S.)
Created by: MF00
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