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Project Charter

CompTIa Project+ lesson 3

TermDefinition
The Executing Process where the work of the project is performed. The project manager must coordinate all the project team members as well as other resources assigned to the project.
The Monitoring and Controlling Processes monitor the progress of the project to identify any variances. Requests for changes to the project scope are included in this process group. This area is also where corrective actions are taken to get the work of the project realigned to the project plan. Other areas of the Monitoring and Controlling phase included scope control, cost control, schedule control, quality control, performance reporting, and risk control.
Planning Processes Key Activities 1. Develop a project schedule. 2. Create a work breakdown structure. 3. Determine resources. 4. Identify and plan for detailed risks. 5 Determine project requirements. 6. Write a communication plan. 7. Develop a procurement plan if utilizing resources outside the organization. 8. Develop a change management plan. 9. Define the project budget.
Executing Process Key Activities 1. Deliverables are produced and verified.
Key Activities of the Monitoring and Controlling Processes 1. Monitoring the risks/issue log. 2. Performance measuring and reporting. 3. Performing quality assurance/governance activities. 4. Administering the change control process. 5. Monitoring the budget.
The Closing Processes The process to document the formal acceptance of the project work and to hand off the completed product to the organization for ongoing maintenance and support.
Key Activities in the Closing Process 1. Transition/integration plan to the maintenance/operations team. 2. Training for those who will support the product, service , or result of the project once it's turned over to operations. 3. Project acceptance and sign-off. 4. Archiving project documents. 5. Documenting lessons learned. 6. Releasing resources. 7. Closing contract.
Project Charter The document that provides formal approval for the project to begin and authorizes the project manager to apply resources to the project. The project sponsor is the one who publishes, signs, and approves the project charter.
Key Elements in a Project Charter 1. Purpose of justification for the project. 2. Project goals and objectives. 3. Key deliverables. 4. High-level list of requirements. 5. High-level milestones. 6. High-level budget. 7. High-level assumptions. 8. High-level constraints. 9. High-level risks. 10. Name of the project manager and their authority level. 11. Name of the sponsor. 12. Criteria for project approval.
Project Charter Goals and Objectives A clear statement as to what end result the project will produce and how success will be measured.
Assumptions An event or action believed to be true for planning purposes. Project assumptions should always be documented.
Closing A process that documents the final delivery and acceptance of the project and is where hand-off occurs to the operational unit. Lessons learned are performed during this process, and project team members are released.
Executing This project process group is where the work of the project is performed.
High-level requirements These explain the major characteristics of the product and describe the relationship between the business need and the product requested. This is also referred to as a product description.
Initiating The first process in a project life cycle and the first of the five project process groups. This is the formal acknowledgment that the project should begin. The primary result of this process is the project charter.
Planning The process group where the project plans are developed that will be used throughout the project to direct, monitor, and control work results. The primary result of this process is the project plan.
Project Charter An official, written acknowledgment and recognition that a project exists. It's signed by the project sponsor and gives the project manager authority to assign organizational resources to the work of the project.
Project Description Documents the key characteristics of the product or service that will be created by the project
Monitoring and Controlling This project process group is where activities are performed to monitor the progress of the project and determine whether there are variances from the project plan. Corrective actions are taken during this process to get the project back on course.
Milestone A major deliverable or key event in the project used to measure project progress.
Scope The description of the work involved to complete the project. It defines both what is included in the project and what is excluded from the project.
The Planning Processes The goals, objectives, and deliverables are refined and broken down into manageable units of work. Project managers create time and cost estimates and determine resource requirements for each activity
Created by: adawa
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