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Chapter 8

Human Relations/Communication

Folder Folded cover or container that holds records
Surname individuals last name
Subject filing Alphabetical arrangement of records filed by topic or grouped under a main theme
Tab Projection above the body of a folder or guide; used for labeling
Tickler file Chronological file system that calls attention to future dates of appointments or business matters; a follow-up file that "tickles" the memory
Indexing unit Parts of a patient's name that has been separated into components (units) to be considered when filing
Alphabetic filing Arrangement of names in alphabetical sequence according to filing units
Lateral file Cabinet in which records are stored perpendicular to the opening of the file; also called vertical file
Encryption Encoding of computer data for security purposes, making data appear like gibberish to unauthorized computer users
Caption Name or number used in a filing system under which records are filed
Charge- out-system Procedure in a filing system provided to account for items removed from the files
Electronic files - Collection of related data stored under a single title in a computerized system
Purge Procedure used in filing to remove outdated files or items from files, folders, or computer disks
Password Secret word, phrase, code, or symbol input for security purposes to identify the authorized computer user who wishes to gain access to the computer system
Backup Duplicate data file; equipment designed to complete or redo an operation if primary equipment fails
Association of Records Managers and Administrators (ARMA international) Nonprofit records management association organized to promote research and provide standardized filing guidelines
Diagnostic file Information based on the characteristics of a disease or illness learned from patient case histories and filed for reference
Virus Hidden program that enters a computer by means of an outside source, such as software, CD, or online services; can be harmless (flashing an on-screen message) or harmful
Binder file folder Document container with clamps for securing data
Numerical filing Arrangement of records in number sequence
Databases Collection of data (information) stored electronically
Guide Pressboard sheet or metal divider used in a filing system to guide the eye to a section of a file and to provide support for records
Scores Creases along the lower front flap of a file folder that unfold to allow the folder to expand
Label Sticker used in filing that attaches to the file folder tab or other part of a folder; it may carry a caption or color code
Commercial filing system Customized guides and folders manufactured for professional office use
Download Process of transferring data (file or program) from a central computer to a remote computer
Cut Term used in filing to describe the size of the tab on the back of a file folder; usually expressed as a fraction, for example, one-half cut
Out Guide Manila sheet or folder inserted when a file is taken from a file drawer or cabinet to signal that it has been removed from the file; a substitution card
Downtime Period during which a computer is malfunctioning or not operating correctly
Open-shelf files Cabinets with horizontal shelves for record storage
Created by: Tonedeoliveira