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GO 7
Directions and Supervision
| _______ are members of the Sheriff's Office designated by the Sheriff to command a Department, Division, Zone, Watch, Section, or Unit and who have at least one individual of supervisory rank reporting to them. | Commanding Officers |
| _______ are members of the Sheriff's Office who have supervisory responsibilities, either temporarily or permanently, over members of lower rank or classification. | Supervisors |
| _______ is the number of persons reporting to any one supervisor. | Span of Control |
| _______ is the concept that at any point in time each individual in the organization has one, and only one, immediate supervisor. | Unity of Command |
| _______ refers to lines of communication going downward or upward within the organizational hierarchy through each successive level of command. | Chain of Command |
| _______ is the division of the tasks of command among the members of the various units. | Delegation of Authority |
| _______ is a system of succession established to ensure that leadership is available when an organization's chief executive officer is incapacitated, off-duty, out of town, or otherwise unable to act. | Order of Precedence |
| _______ are responsible for directing the efforts of their respective commands to meet Sheriff's Office objectives. To accomplish this, they have been delegated authority and control over the personnel and equipment assigned to the command. | Commanding Officers |
| _______ have authority to carry out any functions as may be deemed necessary to meet objectives, so long as these actions fall within the limits of Sheriff's Office policy and approval of the Sheriff. Because all commands are part of a larger whole, i.e., the Office of the Sheriff, it is incumbent upon ________to communicate and coordinate with one another as they work to fulfill their responsibilities. | Commanding Officers |
| _______ are subject to the rules and regulations of the Sheriff's Office. In addition to being _______, they are supervisors as well, and subject to those duties and responsibilities. | Commanding Officers |
| _______ have the ultimate responsibility for continuously promoting, facilitating, and producing tangible, measureable, and sustainable results and a culture of improvement in their business units. | Commanding Officers |
| _______ shall have direct supervision and responsibility for all members assigned to their commands. | Commanding Officers |
| _______ have the ultimate responsibility for continuously promoting, facilitating, and producing tangible, measureable, and sustainable results and a culture of improvement in their business units. | Commanding Officers |
| ______ shall regulate their commands so that at all times when they are absent, the command will be under the supervision of a competent member. | Commanding Officers |
| ______ shall be responsible for the implementation of Sheriff's Office rules and regulations, policies and procedures, and decisions they made in matters not otherwise covered. | Commanding Officers |
| ______ shall create a work environment where employees are encouraged and empowered to professionally challenge the status quo and to suggest and implement guided change. Specific suggestions, improvements, and/or changes designed to increase effectiveness, efficiency, or service quality while not impacting other areas, can be implemented with unit (local) approval. Specific suggestions, improvements, and/or policy changes impacting other areas must include agreement with impacted units or entities. | Commanding Officers |
| ______ have the responsibility for setting a personal example of leadership in the knowledge and application used to bring positive change. | Supervisors |
| ______ are responsible for the ongoing improvement of the work experience and environment of their employees. | Supervisors |
| ______ will assume the duties and obligations of their rank as specified in General Orders dealing with misconduct and disciplinary action in the investigation of complaints against employees. | Commanding Officers |
| Commanding Officers | |
| Commanding Officers | |
| shall concern themselves with the care and welfare of their personnel. | Commanding Officers |
| are responsible for ensuring that the members of their commands are properly instructed in their duties and perform them in such a manner as to render effective service. | Commanding Officers |
| are responsible for organizing and assigning available manpower according to an established need and the goals and objectives of the Sheriff's Office. | Commanding Officers |
| are responsible for the efficiency, discipline, and morale of all members of their commands. | Commanding Officers |
| shall be held strictly accountable for the appearance of personnel assigned to their commands and for the condition and appearance of their attire and personal equipment. | Commanding Officers |
| shall be responsible for the punctual attendance of all personnel within their commands and shall keep or cause to be kept, a record of each member's attendance, overtime, time off, awards, and sick leave. | Commanding Officers |
| shall be responsible for the punctual attendance in court and proper preparation and presentation of cases in court by the members of their command. | Commanding Officers |
| shall assist subordinates in the preparation of their cases so that there may be no mistrial caused by negligence of a member. When in doubt as to law, procedure, or status of a case, they shall consult with a suitable authority. | Commanding Officers |
| shall conduct performance evaluations on all subordinates that report directly to them according to established guidelines and directives. | Commanding Officers |
| shall ensure that anniversary pins are presented at five-year intervals to all employees under their command upon eligibility notification from the Personnel Division. | Commanding Officers |
| shall conduct regularly scheduled staff meetings with members of their staffs. The purpose of these meetings is to promote two-way communication concerning overall Sheriff's Office and individual command level activities and concerns. | Commanding Officers |
| are responsible for the proper preparation, transmission, filing, use and preservation of official records, reports, returns, forms, and correspondence originating in or forwarded to a command. | Commanding Officers |
| Employees with ____ anniversaries and above will receive pins from the Sheriff or his designee. | twenty-year |
| Employees with twenty-year anniversaries and above will receive pins from the _____or his designee. | Sheriff |
| Executive officers of departments and divisions should conduct staff meetings on a ____ basis to foster coordination of efforts and cooperation between components | weekly |
| ________ of departments and divisions should conduct staff meetings on a weekly basis to foster coordination of efforts and cooperation between components | Executive officers |
| _____ meetings shall be held whenever a specific need arises that cannot be addressed in a regular staff meeting | Special |
| Divisions, sections, and unit supervisors will hold meetings with _____ personnel, as often as needed, to ensure, _____, _____, _____between agency components. | line level; cooperation, communication, and coordination. |
| _____, ____, and _____ supervisors will hold meetings with line level personnel, as often as needed, to ensure, cooperation, communication, and coordination between agency components. | Divisions, sections, and unit |
| Time limits for meetings should be ___ and ___. | set and honored |
| Most meetings should not exceed ______. | one hour |
| The agendas for meetings should be determined ______. | in advance |
| Upon assuming or relinquishing command of their unit, _______ shall conduct a review of all inventory, processes, and documentation of their unit as outlined in Appendix A within _______. | commanding officers ; ninety (90) days |
| They are responsible for the proper care, economical use and serviceability of Sheriff's Office property issued for, or assigned to, the use of members under their commands. | Commanding Officers |
| are responsible for the good order and sanitary condition of facilities/areas under their command and for the furnishings and equipment assigned thereto. | Commanding Officers |
| shall assume the responsibility for the evaluation and dissemination of all noteworthy information that comes to their attention. | Commanding Officers |
| shall respond personally to any emergency or occurrence of a serious or unusual nature which arises within their territory or jurisdiction, unless their presence at their stations would be of more value under the circumstances, in which case they shall assign a competent supervisor to take command at the scene of the emergency. | Commanding Officers |
| They shall also, whenever possible, respond to calls where members of their command are involved in controversy or serious accidents. | Commanding Officers |
| shall coordinate closely with their counterparts in other Divisions in order to avoid duplication of effort, maximize the Sheriff's Office's effectiveness, and foster harmonious working relationships within the Sheriff's Office. | Commanding officers and supervisors of Divisions |
| responsible not only for their own conduct and performance of duties, but for the conduct and performance of employees under their immediate supervision. They must accept responsibility in matters not covered by written procedure. | Supervisors |
| responsible for the proper execution of orders by their subordinates. The fact that an order has been given is not acceptable as an excuse when the order is not carried out by a subordinate. | Supervisors |
| shall not perform the duties regularly assigned to their subordinates when a subordinate is available to perform them, unless they are training or instructing their subordinates. | Supervisors |
| shall ensure that the authority commensurate with their rank or position will always be used in the best interest of the Sheriff's Office and shall not be abused in any way. | Supervisors |
| will assume the duties and obligations of their rank as specified in the General Orders in dealing with misconduct and disciplinary action and in the investigation of complaints against employees. | Supervisors |
| All personnel under their purview will be examined continually in an effort to discover misconduct at its earliest stages. They will not look to a higher authority to initiate investigations when the subject of the complaint is within the scope of their authority and responsibility unless the complexity or seriousness of the case warrants involvement of the Internal Affairs Unit. | Supervisors |
| responsible for promoting and maintaining efficiency, discipline, and high morale among all members of their command. | Supervisors |
| who observe or are informed of any neglect of duty or misconduct by any employee shall follow the Sheriff's Office rules on reporting misconduct and of discipline and disciplinary procedures. They should closely monitor any situations involving an employee suspected of substance abuse. | Supervisors |
| shall frequently observe their subordinates to ascertain their knowledge of rules, regulations, policies, procedures, and of all other matters pertaining to their duties. | Supervisors |
| shall create a performance plan and conduct performance evaluations of their subordinates according to the instructions for the appropriate employee performance evaluation. | Supervisors |
| shall assist and instruct the personnel under their supervision on the proper performance of their duties, giving special attention to members serving their probationary period. | Supervisors |
| shall support personnel under their command when they act correctly as well as take corrective action when they act incorrectly. | Supervisors |
| They shall submit to their immediate supervisor a written report of any case concerning meritorious service performed by a member of their command. | Supervisors |
| shall not censure or reprimand a subordinate in public or in front of his peers. | Supervisors |
| is a function of the first-line supervisor and is intended to ensure that the assignment has been satisfactorily completed and reported. | Supervisors |
| shall ensure that their subordinates make all required reports promptly and that such reports are complete, legible, grammatically correct, and on the proper forms. | Supervisors |
| shall forward immediately, through official channels, all written communications from subordinates requesting a transfer or containing a grievance or suggestion. | Supervisors |
| when on duty or notified and unless otherwise directed by a higher ranking member, shall respond to any emergency or occurrence of a serious nature when the subject matter falls within their duty assignment or division, in accordance with Sheriff's Office procedures, unless their presence at the station or at another location would be of more value under the circumstances. | Supervisors |
| unless otherwise directed, be present at the regular roll call of their subordinates and shall inform or cause their subordinates to be informed of all duty assignments, orders, instructions, and pertinent information relating to Sheriff's Office business. | Supervisors |
| shall inspect the appearance of personnel assigned to them and the condition and appearance of their attire and personal equipment. | Supervisors |
| shall be proficient in the duties of their subordinates and shall perform these duties when the need arises. | Supervisors |
| ____ Unless specified otherwise, to achieve effective direction, coordination, and control, the number of employees under the immediate control of any supervisor should be no more than twelve. | Span of Control: |
| Span of Control: Unless specified otherwise, to achieve effective direction, coordination, and control, the number of employees under the immediate control of any supervisor should be no more than ______. | twelve |
| _____ In order for employees to be aware of what is expected of them and to promote efficiency and responsibility, employees are accountable to one and only one immediate supervisor at any given time. | Unity of Command: |
| Unity of Command: In order for employees to be aware of what is expected of them and to promote efficiency and responsibility, employees are accountable to ______ at any given time. | one and only one immediate supervisor |
| A supervisor shall exercise ___ command over subordinates outside of his usual command in all situations where the police purpose or reputation would be ______. | direct; jeopardized |
| True/False: a supervisor shall not unnecessarily give orders to subordinates who are not assigned to his command. | True |
| Whenever orders so given are important or require the subordinate receiving them to leave his regular post or assignment, the supervisor giving the orders shall, as soon as practical, inform the subordinate's ______ of the action taken. | Commanding Officer |
| ____ Communications, orders, and directives emanating from the Sheriff or a Commanding Officer, and all requests for assistance from one Department or Division to another shall follow the Chain of Command, except in emergencies where the element of time renders this procedure impractical and impairs the proper and expeditious performance of duty. | Chain of Command: |
| ____ At every level within the Sheriff's Office, members have the authority to make decisions necessary for the effective execution of their responsibilities. Members are fully accountable for the use of delegated authority as well as _______. | Delegation of Authority: for failure to use it. |
| Order of Precedence: In the event of the absence of the Sheriff, the order of precedence for command authority is as follows: | 1. Undersheriff; 2. Director of Patrol and Enforcement; 3. Director of Investigations and Homeland Security; 4. Director of Personnel and Professional Standards; 5. Director of Corrections; 6. Director of Police Services; 7. Chief of Patrol - East; 8. Chief of Patrol - West; and 9. Chief of Community Affairs and Special Events. |
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