Meeting Agenda Tips Word Scramble
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| Question | Answer |
| Prepare and distribute agenda 2-3 days before the meeting. | |
| Distribute background data and information before the meeting. | |
| Give pre-work; to do research and compile data, or even just think about an issue; this prepares people to participate. | |
| Never have "other business" as an agenda item. if people cannot supply the agenda item before the meeting, it can't be important - or they are doing it for tactical reasons. | |
| Have extra copies of the agenda on hand and post the agenda at the meeting. | |
| List the activities that the group will take part in to accomplish the objectives vs. just the topics. | |
| Assign responsibilities for agenda items and communicate to those responsible ahead of time and to participants via the agenda. | |
| Allow breaks if the meeting will last longer than 90 minutes. | |
| Communicate the intent of each agenda item using labels such as (A) Action, (I) Information Only, (D) Discussion, (DE) Decision. | |
| For each item, set a start time, a duration, and a stop time. If you think about each item, you'll estimate total time more accurately and participants may take the agenda more seriously and work more efficiently. | |
| Allow extra time for participatory activities such as those involving discussion, creativity, emotional involvement and consensus decision making as they can very greatly in terms of time. | |
| Include purpose and objective statements. |
Created by:
ashiff
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