HIT Class
Quiz yourself by thinking what should be in
each of the black spaces below before clicking
on it to display the answer.
Help!
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| chart locator system | Is used to identify the location of records within a facility
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| family unit numbering | The numerical file identification system used to identify an entire family's health record using one number and modifiers is
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| file folder | The physical container used to store the paper-based health record
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| master patient index | contains patient and encounter information, often used to correlate the patient to the file identification
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| Microfiche, microfilm | are alternative storage methods for paper records using plastic film.
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| Outguide | A physical file is used to identify an alternate location of a file in the paper-based health care record system
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| optical disk | an alternative storage method for paper records using computer-based methods.
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| Scanner | A copier-like machine is used to convert paper-based records into digital images for a computerized health care record
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| terminal digit | In one filing method, the patient's MR# is separated into sets for filing. The first set of numbers is tertiary, the second set is called secondary, and the last set of numbers is called primary
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| straight numerical | filing method of organizing folders in numerical
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| Serial numbering | A numerical patient record identification system, which gives the patient a new number for each visit
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| Unit numbering | the patient record is filed under the same number for all visits
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| Serial unit numbering | A file identification system in which the patient receives a new number for each subsequent admission; however, each previous admission is brought forward and filed with the most recent visit
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| Family unit | A file identification system that assigns the same number to an entire family, uniquely identifying each member by a modifier
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| Index | - is used to identify or name a file or record so that it can be located in the computer-based health record
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| Retention schedule | The length of time required for maintenance of records
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| Can Records submerged in a flood be restored? | Sometimes
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| Is it true that records scanned into a document imaging software solution must be correlated for identification purposes? | no
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| How wide does the exit isle in a file room have to be? | 5 feet wide
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| What group of numbers is the primary sort in terminal digit filing | The Last
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| How long must the MPI be retained? | Always
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| How long must health records be maintained? | 5 years in the absence of state laws
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| What is the best preparation for unexpected events such as bomb threats, and weather problems such as floods and hurricanes? | Disaster planning
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| How are paper documents imputed into a computerized imaging system? | Scanner
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| Images that are stored for identification and future retrieval must be what in a document imaging system? | Indexed
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| What is a good security measure for the security of records for computerized systems? | Routine Backups
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