Data Access & Retention
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each of the black spaces below before clicking
on it to display the answer.
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| key to locating the PR in any filing/computer system | master patient index (MPI)
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| MPI identifies all patient who have been treat by the facility & lists the ___ associated with the name | number
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| MPIs can be maintained | manually or by computerized system
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| in order to identify the patient & his/her record the MPA should contain enough | demographic data
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| contains information about the patient that usually remains consistent from visit to visit | demographic level of MPI
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| demographic level of MPI does not reflect | episode-specific data
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| reflects visit or account info that varies by the date of service | episode level
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| in most settings an MPI is | an electronic database
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| MPIs can link to other databases if an organization has a ___ ___ paper-based record system | numerically filed
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| when an organization has a numerically filed paper-based record system the MPI is the key to | record location
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| routing, statistics, & historical identification of activity within a facility are | other uses for an MPI
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| since an MPI is not updated with name/address changes, expirations or other personal addenda it is not intended to be used as | a marketing/community database
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| must be unique & reflect only individual occurrences & not combined for the purpose of combined billing | episodes of care within an MPI
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| unless identified through other means, ___ must be separated by use of individual accounts | gaps in recurring care
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| not recommended for use in MPIs because they must eventually be cross-referenced to the actual name & may may draw unnecessary attention to patient | alias names
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| when an electronic system is not available, a manual MPI can be maintained according to | alphabetical filing rules
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| because database software is not intelligent, name w/special characters/spaces must be entered each time in | the exact same way
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| whether manual/computerizes ___ names pose a challenge because they are retrieved differently | hyphenated
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| in most computerizes systems hyphens are | excluded from the name
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| prefix names are retrieved differently depending on if they have | a space between the prefix/name
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| database retrieval problems can cause patients to be incorrectly assigned an additional number, when using a | unit numbering system
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| policies & procedures must be set up to ensure MPI | data validity
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| in an MPI duplicate number assignment can result in the need to | merge visits
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| merging visits must include updating any/all corresponding | reports, records, & databases in an organization
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| in order to ensure that duplications & errors are cleansed many organizations engage in a daily | reconciliation & validity checking process
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| designed to screen/identify existing/possible discrepancies at the time of creation of MPI/afterward in a batch mode | specializes software
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| have been established to handle MPI maintenance, elimination of duplication & general overall validation | specialized companies
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| extremely important because the MPI is a primary index for record retrieval functions in a paper-based clinical record system | backup
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| where an automated MPI exists this must be regularly prepared & available for staff to use in case of computer downtime | backup paper files
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| another term for backup paper files | computer output microfiche (COM)
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| the use of this is popular so that patient can be identified to the demographic level within a health care system | corporate or enterprise-wide identification numbers
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| corporate or enterprise-wide identification numbers allow health care systems to use a ___ & ___ numbering system, without losing ability to identify shared patient info within the corp. | separate & unique
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| when working within a corporate health system care must be taken not to ___ the MPI | merge
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| when multiple facilities are serviced through one index, the index should indicate the facility in which the | admission or encounter occurred
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lfrancois
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