hit ch/6
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| numbering systems | identify and file patient records according to preassigned numbers, including serial, unit, or serial-unit
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| serial numbering system | each time the patient is registered, a new patient number is assigened by the provider and a new patient record is created
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| unit numbering system | patient is assigned a patient number the first time they are registered, and the patient is reassigned that same number for all subsequent adminssions and encounters
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| pseudonumber | assigned to patients who do not have a social security number; used in assiciation with social security numbering
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| social security numbering | adaption of unit numbering system in which a patient's social security number (SSN) is assigned as the patient number
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| family numbering | adaption of unit numbering system in which each household is assigened a unqiue patient number and each family member is assigened a two-digit modifier number that serves as a prefix to the patient number
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| serial unit numbering | patients recieve a new number each time that are registered by the facility, and records from a previous admission or encounter are reassigned the new number
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| soundex | is a phonetic indexing system that allows surnames (last name) that sound alike, but are spelled differnetly, to be filed together
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| alphabetic filing system | the patients last name, first name, and middle name are initial are used to file patient records
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| numeric filing | uses number to file patient records
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| terminal-digit filing | commonly used in health care facilities that assign six-digit patient numbers
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| straight numeric filing orconsecutive numeric filing | records are filied in strict chronologic order according to patient number, from lowest to highest
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| middle digit filing | a vartation of terminal digit filing, which assigns the middle digitdas primary, digits on the left as secondary, and digits on the right as tertiary
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| centralized filing system | organizes patient records in one central location under the control of the facility's health information department
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| decentralized filing system | organizes patient records throughout the facility in patient care areas under the control of the department that creates them
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| combination centralized/decentralized filing system | establishes the health information department manager as responsible for facility records management
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| file folders | store paper-based records; are color coded, durable, come in many sizes and weights, can be customized for vendors
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| jackets | store x-rays and other oversizied materials; open at the top and closed on three sides; also called envelopes
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| binders | store records for hospitals patients who are currently receiving care
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| bar coding | reprinted scanning code located on a file folder
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| non-routine requisition(or emergency) | occurs when a patient record is needed for an unscheduled service, such as emergency room visit
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| filing controls | established to ensure accurate filing and timely retrieval of patient records, including chart tracking system(manual or computerized), file guides and periodic audit of file system
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| planned requisition | request of a patient record for a scheduled service
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| charge-out system | controls the movement of records in and out of the file area and accounts for the location of each record removed
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| outguide | replaces the record in the file area to indicate it has been removed and to identify its current location
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| automated chart tracking systems | allows providers to request records using a computer, and the health information department clerk references a computer screen to process all requests
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| requisition forms | submitted to the health information department to retrieve the record and track its return
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| periodic audit of file area | review of charge-out records to ensure that all records removed from the file area are returned in a timely fashion
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| loose filing | individual reports that must be filed in the patient record after discharge from the facility
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| dumbwaiter | small elevator that transports records from one floor to another
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| conveyor belt | device similar to a pneumatic tube, except it uses a belt instead of a tube and records are clipped to the belt for transport from one area to another
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| pneumatic tube | transports a single record in a tube through a tunnel
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| facsimile machines or Fax | computer device that transmits a document's image via telephone lines
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| computers | allow for rapid circulation of patient information; access to all patient information contained in the automated record is possible for authorized users via a computer terminal, an internet
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| deficiency slip | a device for tracking information missing from a paer based record
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| retrospective review | the part of the ultization review procees that concertates on a review of clinical information following patient disacharge
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| concurrent review | a review of the health record while the aptient is still hosptializaed or under treatment
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| quantative analysis | a review of the health record to dtermine its completeness and acuracy
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| Revenue Budget | is a predication of how much money an organzaitaions activites will genertae during a certain period
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| expanse budget | is a prediction of how much expanse an organzaition is going to generate
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| capital budget | is a projection or plan of what the organzation intends to spend on long lived assets susch as a oiece of equipment
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| cash budegt | is the antipcated flow of cash into and out of the organzation
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| master patient index(MPI) | a list or database created and maintained by a healthcare facility to record the name and identifcaition number of every patient who has ever been admitted or treated in the facilty
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Created by:
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