| Terms | Definitions |
| position | job |
| record | a form on which info is recorded |
| enter | to record info on a form or into a computer |
| manually | by hand |
| electronically | by computer |
| merchandise | goods that a business sells |
| computer printout | a document prepared by a computer |
| record keeping jobs | jobs where handling records is most of the work |
| data | information |
| data entry clerks | workers who enter data using a computer |
| money column | a column on a form used for recording amounts of money |
| footing | total of money column written in small, neat figures |
| double ruling | double line drawn under a total |
| MICR | magnetic ink character recognition |
| OCR | optical character recognition |
| optical mark recognition | allows pencil marks to be read by special machines |
| UPC | bar code read by special cash registers |
| data processing | doing things to data to make them more useful |
| input | first step of the data processing cycle |
| source documents | forms from which you get data |
| processing | second step of the data processing cycle |
| output | third step of the data processing cyle |
| verify | to check for accuracy |
| transposition error | switching order of numbers or letters |
| input devices | used to enter data into a computer |
| central processing unit | part of a computer that processes data |
| computer program | set of instruction |
| printer | an output device |
| output device | used to get data out of a computer |
| computer system | input devices, central processing unit, an output devices |
| sort | file data in some order |
| chronologically | by date |
| alphabetically | by the alphabet |
| guides | tabs to help find records |
| tickler file | chronological file used to remind workers of important dates |
| record clerks | workers specially trained to store and retrieve documents |
| documents | business papers |
| store | file |
| retrieve | find |
| surname | last name |
| indexing | putting in filing order |
| magnetic media | what a computer stores data on |
| key | enter data using a keyboard |
| menu | a list of choices on a computer screen |
| update | replace old data with new data |
| cursor | flashing marker on the display screen |
| characters | numbers and lettters |
| vendor | seller |
| computer software | a set of programs that perform related tasks |
| spreadsheet software | a program that takes the place of paper pad and calculator |
| cell | on a spreadsheet, where a row and column meet |
| run | to activate a program on a computer system |
| formula | math steps performed by a spreadsheet program |
| template | a spreadsheet that contains the headings, labels, and formulas that will not change |
