Tolland Record keeping Ch 1
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| Terms |
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| Definitions |
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| position |
job |
| record |
a form on which info is recorded |
| enter |
to record info on a form or into a computer |
| manually |
by hand |
| electronically |
by computer |
| merchandise |
goods that a business sells |
| computer printout |
a document prepared by a computer |
| record keeping jobs |
jobs where handling records is most of the work |
| data |
information |
| data entry clerks |
workers who enter data using a computer |
| money column |
a column on a form used for recording amounts of money |
| footing |
total of money column written in small, neat figures |
| double ruling |
double line drawn under a total |
| MICR |
magnetic ink character recognition |
| OCR |
optical character recognition |
| optical mark recognition |
allows pencil marks to be read by special machines |
| UPC |
bar code read by special cash registers |
| data processing |
doing things to data to make them more useful |
| input |
first step of the data processing cycle |
| source documents |
forms from which you get data |
| processing |
second step of the data processing cycle |
| output |
third step of the data processing cyle |
| verify |
to check for accuracy |
| transposition error |
switching order of numbers or letters |
| input devices |
used to enter data into a computer |
| central processing unit |
part of a computer that processes data |
| computer program |
set of instruction |
| printer |
an output device |
| output device |
used to get data out of a computer |
| computer system |
input devices, central processing unit, an output devices |
| sort |
file data in some order |
| chronologically |
by date |
| alphabetically |
by the alphabet |
| guides |
tabs to help find records |
| tickler file |
chronological file used to remind workers of important dates |
| record clerks |
workers specially trained to store and retrieve documents |
| documents |
business papers |
| store |
file |
| retrieve |
find |
| surname |
last name |
| indexing |
putting in filing order |
| magnetic media |
what a computer stores data on |
| key |
enter data using a keyboard |
| menu |
a list of choices on a computer screen |
| update |
replace old data with new data |
| cursor |
flashing marker on the display screen |
| characters |
numbers and lettters |
| vendor |
seller |
| computer software |
a set of programs that perform related tasks |
| spreadsheet software |
a program that takes the place of paper pad and calculator |
| cell |
on a spreadsheet, where a row and column meet |
| run |
to activate a program on a computer system |
| formula |
math steps performed by a spreadsheet program |
| template |
a spreadsheet that contains the headings, labels, and formulas that will not change |
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