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PT 101 Chapter 13

Key-Terms & Descriptions

Inventory Goals The goals of inventory management is two-fold: to ensure drugs are available when needed and that contract or special pricing is followed.
Open Formulary One that allows purchase of any medication that is prescribed.
Closed Formulary A limited list of approved medications.
Wholesalers More than three-quarters of pharmaceutical manufacturers' sales are directly to drug wholesalers,who in turn resell their inventory to hospitals,pharmacies,and other pharmaceutical dispensers. They are goverment-licensed and regulated.
Schedule II Substances Must be stocked separately in a secure place and require a special order form for reordering. their stock must be continually monitored and documented.
Perpetual Inventory A system that maintains a continuous record of every item in inventory so that is always shows the stock on hand.
Spoilage Inappropriate storage conditions or expired products auto-matically determine that a product is spoiled since in either case the chemical compounds in the drug product mayhave degraded.
Turnover The rate at which inventory is used.
Point Of Sale (POS) system A system in which the item is deducted form inventory as it is sold or dispensed.
Drug reorder points Maximum and minimum inventory levels for each drug.
Hard Copy Important reports (especially purchase orders) should be regularly printed out and filed as hard copy both for convenience and as a backup record-keeping system.
Computer Maintenance Factors that can damage computer systems are temperature,dust,mositure,movemen,vibrations,and power surges.
Data back-up pharmacy computer files must be regularly backed-up or copied to an appropriate storage media.
Order Entry Device In computerized inventory system,a hand-held device to generate orders.
Online Ordering In an online ordering system,if an order can be filled as ordered, a message from the supplier will automatically confirm the order to the ordering system. The system automatically assigns to each order a purchase order number for identification.
Material Safety Data Sheets (MSDS) Instructions for hazardous substances such as chemotherapeutic agents that indicate when special handling and shipping is required.(OSHA)
Controlled Substance Shipping These substance are shipped separately and checked in by a pharmacist. A special order form must be used for Schedule II substances.
Stock Bottles The bulk containers in which most medications are received from the supplier.
Storage Drugs must be stored according to the manufacturer's specifications.Most drugs are kept in a fairly constant room temperature of 59'-86'F. The temperature of refrigeration should generally be 36'-46'F.
Freshness Medications should be organized in a way that will dispense the oldest items first.
Dispensing Units In hospitals and other settings, medications are stocked in dispensing units throughout the facility that may be called supply stations or med-stations.
Automated dispensing system Medications are dispensed at their point of use after an order has been confirmed and then communicated from a centralized computer system.
Inventory A list of goods or items a business uses in its normal operations.
Purchase order number A number assigned to each order for products that willallow it to be tracked and checked throughout the order process.
Therapeutic equivalent Pharmaceuticals that have the same effect in patients.
Unit-dose A package containing a single dose of medication.
Formulary A list of medications approved for use.
Database A collection of information structured so that specific information within it can easily be retrieved and used.
Created by: Bella_amg